82 facilities jobs found

Job Title: Facilities Assistant Location: Piccadilly Circus, London Start Date: ASAP Duration: Ongoing temporary role with strong permanent opportunity Hourly Rate: £15.38 per hour Working Hours: Monday to Thursday: 8:30am-5:30pm Friday: 9:00am-3:00pm About the Role This is a hands on Office / Facilities Assistant role supporting two corporate buildings in London. The role is varied and suited to someone practical, reliable, and happy to support all areas of office operations. You will play a key role in maintaining smooth day-to day running of the offices and acting as a point of contact for visitors and contractors. Key Responsibilities Providing reception support, including signing visitors in and out during busy times and receptionist absence. Acting as an office assistant/runner, including delivering boxes, letters, and other items around the building. Restocking office and kitchen supplies. Ordering and receiving office, kitchen, and maintenance supplies when...

An exciting opportunity has become available for a Facilities Receptionist to join a dynamic public sector organisation based in Tooting, South West London. As the Facilities Receptionist you will: * Be first point of contact for members of the public, or in house professionals contacting the department. * Deal with telephones enquiries bookings and day to day receptionist duties. * Be able to demonstrate effective communication skills both written and verbal, use initiate and hold good IT and team working skills. * Be able to work independently using your own initiative while maintaining your role as a strong team player. You will have excellent telephone and IT skills * Have previous experience of receptionist work. If you feel you have the necessary skills to perform well in this Facilities Receptionist role and are immediately available for new oppportunities, please apply below

Facilities & Health & Safety Coordinator (6 Month FTC) Reference: TTD16 Ipswich £29,000 - £32,000 per year + £1,000 end of contract bonus! Full Time Monday to Friday 9am - 5pm 6 Month Fixed Term Contract (Maternity Cover) The Opportunity The Talent Division is delighted to be supporting a highly respected, award-winning organisation in the search for a Health & Safety & Facilities Support Coordinator to join their Operations team on a six-month fixed term contract. This is an excellent opportunity for an experienced administrator who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things organised and running smoothly. No two days will be the same. You'll play a key role in supporting both the Health & Safety and Facilities functions, helping to coordinate essential activities, maintain compliance, organise training, liaise with contractors and ensure the workplace continues to operate efficiently. If you're proactive, highly...

Your new company A Not for Profit organisation based in central Cardiff. Your new role Working as a Welsh Speaking Office Administrator, you will be responsible for the following To carry out a range of administrative support services for the organisation, including the handling of all enquiries (electronic and postal) through the medium of Welsh and English, ensuring confidentiality is maintained at all times, handling of translation requests and accommodation / travel bookings for staff. Welcome visitors, ensuring that every visitor receives a professional and welcoming experience by following the correct processes, informing the relevant person of their arrival. Coordination of office events and meetings, including making arrangements for visitors, parking spaces, accommodation, room booking, refreshments and organising catering with local suppliers. Ensure the offices are presentable and welcoming for staff and visitors, including the managing of supplies and equipment....

Compliance Administrator - FTC Position: Compliance Administrator Location: Bracknell Contract Type: 9 Month Fixed Term Contract Working Pattern: Full Time Annual Salary: Up to £26,000 As the Compliance Administrator, you'll play a vital role in supporting the delivery of statutory and regulatory compliance across the organisation's property portfolio. You will ensure that all compliance records, certifications, inspections, and maintenance activities are meticulously monitored, documented, and maintained in line with legal requirements and company policies. Key Responsibilities Compliance Management Maintain accurate compliance records and databases for all properties. Monitor compliance status for key areas including: Fire Safety Water Hygiene (Legionella) Gas Safety Electrical Safety Asbestos Management Lifting Equipment (LOLER) Emergency Lighting Fixed Wire Testing (EICR) PAT Testing Track certification expiry dates and arrange renewals as required. Ensure all...

Job Title: Operations Coordinator & Administrator Location: City of London (within walking distance of Bank Station) Pay Rate: £19 - £22 per hour! Contract: Temporary - Ongoing Hours: Monday-Friday, 9:00am-5:00pm Start Date: ASAP This is a fantastic opportunity for an organised and proactive individual who enjoys a varied role combining facilities administration, office coordination, and front-of-house responsibilities. You will play a key role in ensuring the workplace operates efficiently while providing an exceptional employee and visitor experience! Benefits & Perks: ✨ Competitive hourly rate ✨ Prestigious City of London location near Bank Station ✨ Stunning modern offices with panoramic skyscraper views ✨ Friendly, collaborative and professional working environment ✨ Opportunity to work within a global organisation ✨ Office Angels Boost Benefits, including: Holiday pay, Discount schemes and retail perks, Wellbeing support, Online training and development...

Join a well-established Housing Association in a varied and hands-on role supporting the smooth running of its Fleet Management and Facilities services. This Fleet Vehicle Administrator position offers the opportunity to combine administration, customer service and practical fleet support within a busy team based in Oldbury. As a Fleet Vehicle Administrator, you’ll be providing essential administrative and operational support to the Fleet Management service, working closely with the Fleet Coordinator to manage vehicle bookings, invoices, purchase orders, driver queries and general fleet administration. You’ll also play an important role in the day-to-day running of the West Midlands Hub, ensuring the office and warehouse facilities are opened and ready for colleagues each weekday morning. We’d love to hear from anyone with a background as a Fleet Vehicle Administrator, Fleet Administrator, Fleet Assistant, Transport Administrator, Facilities Administrator, Vehicle Administrator...

Temporary PA / Office Manager to the Directors Location: Wakefield (WF1) - Fully Office Based Contract: Temporary - 9 Months Hours: Monday to Friday, 8:30am - 5:00pm Start Date: ASAP Pay Rate: Competitive - dependent on experience Our client, a successful and growing construction and housing company, is seeking an experienced PA / Office Manager to provide comprehensive support to the Directors and ensure the smooth day-to-day running of the office. This is a varied role requiring exceptional organisational skills, the ability to manage multiple priorities, and a proactive approach to supporting senior stakeholders. The successful candidate will be responsible for coordinating diaries, managing communications, organising meetings and events, overseeing office administration, and acting as a key point of contact across the business. Key Responsibilities Providing full PA support to the Directors, including diary management, scheduling appointments, coordinating meetings, site...

Temporary Reception & Front Desk Assistant £14.00 - £16.00 per hour | Temporary | Ad Hoc Shifts | Weekdays, Evenings & Weekends The HireWorks are currently recruiting for a Temporary Reception & Front Desk Assistant to provide flexible, ad hoc cover for one of our valued clients. This is a varied and rewarding role where no two days are the same. You'll be the first point of contact for visitors, helping to create a welcoming environment while supporting the day-to-day running of the facility. Alongside reception duties, you'll assist with room set ups, event preparation, basic facilities support and general administration. We're looking for someone who is approachable, organised and adaptable, with excellent customer service skills and the ability to work independently. Flexibility is essential, as shifts may become available at short notice and can include weekdays, evenings and weekends. Whether you're looking to supplement your current income or seeking...

Administrator Whiteley, Fareham | £28,000 Equivalent | Temporary to Permanent Are you an organised Administrator with excellent customer service skills? We are recruiting for 2 Administrators within a busy facilities management team. This is a fast-paced role where you'll be responsible for handling maintenance requests, coordinating contractors, and ensuring service level agreements are consistently met. The Role As an Administrator, you will be the first point of contact for companies reporting maintenance issues. Whether it's a leaking roof, electrical fault, or general repair, you'll use a specialist scheduling system to identify the appropriate contractor, raise the job, and track it through to completion. This is an excellent opportunity for someone who enjoys problem-solving, multitasking, and delivering outstanding customer service. Key Responsibilities Answer incoming calls within the agreed SLA of 30 seconds. Respond to emails within 30 minutes. Log maintenance...

Planner / Scheduler  Location: Sheffield Job Type: Full-Time, Contract We are currently recruiting for an experienced Planner / Scheduler to join a well-established contractor operating within the Social Housing sector. This is a fast-paced role supporting planned maintenance, repairs, compliance, and refurbishment programmes across occupied properties. The successful candidate will play a key role in coordinating operatives, managing appointments, and ensuring works are delivered efficiently while maintaining excellent customer service standards. Key Responsibilities Planning and scheduling daily workloads for operatives and subcontractors. Managing diaries to maximise productivity and minimise travel time. Allocating responsive repairs, planned works, and maintenance appointments. Monitoring job progress and rescheduling works where required. Liaising with tenants, clients, site teams, and contractors to coordinate appointments. Ensuring all works are completed...

Our Client is a busy and expanding Blue Chip construction company whom are looking for a experienced finance assistant to assist the growing finance team in their HQ. The role requires strong attention to detail, confidence working independently and the ability to manage multiple moving parts calmly and efficiently. Key Responsibilities Job Summary * To undertake various financial administrative tasks on a day to day basis including petty cash, supporting bank facilities for service users, supporting individual care areas with money money management * General administrative duties * Be responsible for cash collection/distribution * Support the payroll process * Support the Finance Manager using Sage Accounts Proven experience in a similar financial administrative role is a requirement along with proficient in the use of the suite of Microsoft programmes. Experience of Sage Payroll and Sage Accounts would be an advantage Please note this role is initially on a contract basis...

Purchase Leger Clerk  £13 - £15 ph   Cardiff   Long term maternity cover  The Company:   Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment – from executive to operative level.   With offices in London, Manchester, and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level, and are currently working with a social housing maintenance company, who are looking for a Purchase Leger Clerk based in Cardiff.  The Purchase Leger Clerk will be responsible for processing and matching invoices to purchase order numbers on a job system.   This is a 5 days per week role based in the Cardiff office.  Purchase Leger Clerk duties:  Process and match off invoice to purchase orders on the job system  Circular 6000 purchase invoices...

Administration Team Manager Job Title: Administration & Operations Team Manager (12-Month FTC) Location: Croydon (Excellent transport links) Salary: £Negotiable + Benefits Contract Type: 12-Month Fixed Term Contract (Full-Time) About the Company We are a market-leading, back-office solutions and compliance partner operating heavily within the property and legal services sectors. We pride ourselves on our culture, having been officially voted as one of the "Great Places to Work UK" for the last 5 consecutive years. When you join us, you are stepping into a vibrant, driven, and highly motivated environment. We offer fantastic modern office facilities, a supportive executive team, and a genuinely collaborative atmosphere where your leadership will be truly valued. The Role We are seeking a dynamic and highly competent Team Manager to oversee a dedicated administrative and workflow function for a 12-month period. Leading a team of 10+ administrators, your core focus will...

Position Summary The Office Administrator is the backbone of the office and the first point of contact for employees, visitors, and partners. This role owns the day-to-day workplace experience, balancing front desk presence, facilities coordination, administrative support, and basic physical security to ensure the office runs smoothly, safely, and professionally. This is a hands-on, proactive role for someone who takes initiative, notices issues before they become problems, and takes pride in creating an organized, welcoming, and highly functional workplace for our teams. The ideal candidate is comfortable switching between guest greetings, vendor coordination, light physical task completion, and soliciting and supporting leadership needs each day. Front Desk, Visitor Experience & Office Presence · Own the first impression and daily rhythm of the office experience for everyone · Serve as the primary point of contact for visitors, employees, vendors, and delivery partners,...

Senior Administrator/Business Support Officer Are you an organised, proactive individual who enjoys variety and can confidently juggle multiple priorities? Our client in Southwark, London, is seeking a Senior Administrator/Business Support Officer to join their team on a Temp to Perm basis. This is a varied role combining Business Support, Facilities and Front of House responsibilities, making it ideal for someone who enjoys being at the heart of a busy office and supporting colleagues across the business. 📍 The Details Pay Rate: £15ph to £20ph (Perm salary £35,000 - £40,000) Hours: Monday-Friday, 9am-5:30pm Hybrid: 1 day from home per week Location: Southwark, London 📋 Key Responsibilities Formatting proposals and business documents to company branding standards (essential) Project administration, travel booking and timesheet chasing Managing POs and credit card expenses Supporting bids and proposal submissions Organising team, client and leaver events Front of House and...

Our client, a professional and growing security services company based in Witham, is seeking a reliable and organised Temporary Office Administrator / Recruitment Coordinator to support their internal recruitment and administration functions. This is a key support role within the business, focusing on the coordination of security staff recruitment, onboarding administration, compliance documentation, and general office support. The successful candidate will play an important part in helping the business maintain an effective recruitment process, ensuring candidate information is managed accurately and new starters are processed efficiently. This role would suit an experienced administrator, recruitment coordinator, HR administrator, or resourcer who enjoys a varied position within a busy operational environment. Key Responsibilities Recruitment & Candidate Administration * Support the end-to-end administration of recruitment processes for security personnel. * Manage...

Connect2Luton are excited to recruit a Minute Taking Administrator i on behalf of Luton Borough Council. Main purpose of position: The post holder will provide high level administration support and information to the Strategy, Engagement & Implementation. They will support the management of the Team inbox's to action the tasks according to priority with the aim of improving the quality of data that is recorded on social care systems. They will also provide support to ensure the efficient running of projects. They will support the administration tasks in relation to external suppliers and contribute to the performance management in relation to the key performance indicators set. As a Business support officer you will be responsible to: Undertake and lead on complex administrative tasks in a high volume and deadline driven environment Manage specific project support tasks with minimal supervision as part of own workload as required by line management Support the management of...

Are you a friendly and organised individual with a passion for providing excellent customer service? Do you thrive in a dynamic environment where every day brings new challenges? If so, we have the perfect opportunity for you! Our client, is seeking a dedicated Temporary Receptionist to join their team! Position Details: Contract Type: Temporary Pay Rate: £13.59 per hour Location: Liverpool, L9 Working Hours:- Monday to Friday - 7 hours a day between 8am-5pm so would need to be flexible around those hours Duration: Ongoing until at least December, with the possibility of extensionWhat You'll Do: As the first point of contact for visitors, you will play a vital role in creating a welcoming atmosphere. Your responsibilities will include: Greet & Welcome Visitors: Provide a warm and professional welcome to all guests, ensuring they feel valued and supported. Assist with Enquiries: Handle queries both over the phone and face-to-face, ensuring prompt and effective...

Join our client's team as a Receptionist in Dartford! 🌟 Are you a friendly and organised individual looking for a fantastic opportunity in a temp to perm role? We have the perfect opportunity for you! We are seeking a dynamic Receptionist to join our team on a temporary full-time basis. Location: Dartford (15 minute walk from station/free parking on-site) Contract Type: Temp to perm Hours: Monday - Friday 8.30am - 5.00pm Pay: £13.00 per hour Start: ASAP As the first point of contact for our clients and visitors, you'll play a vital role in creating a welcoming atmosphere. If you thrive in a fast-paced environment and love interacting with people, we want to hear from you! Your Key Responsibilities: Greet and assist visitors with a warm smile 😊 Answer incoming calls and direct them to the appropriate team members 📞 Manage the reception area, ensuring it is tidy and presentable Handle administrative tasks such as scheduling appointments and managing correspondence 📅 Maintain and...