97 jobs found in New Malden

Operations Assistant - Wandsworth Location: Wandsworth Town Hall Working Arrangement: On-site only (no home working) Start Date: ASAP Interview Dates: ASAP Rate: £15.12 PAYE / £19.59 Umbrella Duration: Ongoing assignment Department: FM / Facilities Operations About the Role We are seeking a proactive and reliable Facilities Operations Assistant to provide full document, postal, courier, and operational support across a busy office environment. You will ensure that all services are delivered efficiently, securely, and in line with established procedures and deadlines. The role requires excellent customer service, strong organisation, and the ability to work both independently and as part of a wider team. Key Responsibilities Postal & Document Services Manage daily postal operations including sorting, opening, and logging Special Delivery and courier items. Deliver and collect mail across the site, including bulk mail runs. Ensure all postal and document-handling tasks...

Are you immediately available and ready to jump into a new role where you can make an impact from day one? We’ve got an exciting opportunity for a confident and organised Booking Scheduler to join a thriving team based in Banstead! This role will be an initial temporary position for 2-3 months with the view to go Permanent for the successful employee. 💼 Job Title: Booking Scheduler 💰 Pay Rate: £12.21 per hour 📍 Location: Banstead 🕒 Hours: Full-Time, Monday to Friday, slight shift of 8am – 5:30pm and 8:30-5:30pm. Half hour early leave on a Friday. Our client is looking for an experienced and highly organised Booking Scheduler to join their team handling electrical works for social housing properties. This role is critical in ensuring timely scheduling of engineers, effective tenant communication, and managing a high volume of appointments efficiently. You will be part of a fast-paced team coordinating over 900 appointments per week, ensuring all work is scheduled effectively...

Damp and Mould Service Coordinator - Hammersmith Contract £21.52 per hour Umbrella (approx. £42,000.00 per annum) Full time Duties and responsibilties The post holder will be accountable for driving continuous improvement in the delivery of damp and mould works, as directed by the Operations Manager. They will ensure lessons learned from operational delivery are embedded into daily practices and contribute to achieving key performance indicators (KPIs) set out in both contractual and corporate frameworks. The post holder will provide vital administrative support to the damp and mould team within the directorate, including the allocation, monitoring and reporting of written and electronic correspondence and performance across the service. The post holder will represent the Council at various types of resident engagement meetings, providing updates, responding to scrutiny, and ensuring transparent communication. The role requires a collaborative "One Team" approach with...

Administrator Croydon Pay: £16.00-£18.00 per hour Temporary 3-6 months Weekly Pay Job Description: Questech Recruitment has a fantastic opportunity for a Commercial Administrator to join their market leading client within the Automotives Sector. We are seeking a highly organized and detail-oriented Administrator to join our client’s team. As an administrator you will be responsible for providing administrative support and ensuring the smooth operation of the office. Ideally you will have experience of working within the automotive industry. This is an opportunity for an experienced Parts advisor/Administrator/Fleet administrator/Parts Administrator/Service Administrator who wants to progress within a growing business. Duties: * Working closely with the Workshop and Technicians * Dealing with job cards & timesheets * Taking orders over the phone * Progress update to clients * Completing paperwork and invoicing * Liaising with other depots To apply...

Resident Liaison Officer Temp to perm contract £30-34K per annum ( converted into hourly rate) Based in Westminster To promote and deliver a high standard of customer care for all residents, ensuring strong communication links exist between the resident, the client, the call centre and the operational team enabling the works to be managed effectively and proactively addressing any issues as they arise. Specific Responsibilities Act proactively to maximise comfort for all residents ensuring that any issues which arise are resolved quickly and effectively. Ensure that all residents can access and receive the best possible service. Assist in the monitoring, evaluation and control of service performance. Coordinate and attend pre-start meetings with residents to carry out needs assessment, establish colour choices/styles and complete associated documentation, discuss how to prepare for the works to be carried out, health and safety matters and safeguarding issues etc. Develop action...

Office / Facilities Manager - Immediate Start (Temp to Perm) Location: White City Rate: £28.00 per hour Hours: 8:30am-5:30pm, full-time on-site Contract: Minimum 6‑month temp (potential to become permanent) Start: ASAP - must be immediately available A confidential organisation in West London is seeking an experienced Office / Facilities Manager to take ownership of a newly created role. This position is ideal for someone who enjoys stepping into an environment that needs structure, leadership, and a calm, solutions‑focused presence. You'll become the central point for everything related to the workplace, facilities standards, and day‑to‑day operational flow. This is a hands‑on role where your initiative and ability to stay composed under pressure will make a significant impact. Overview of Responsibilities This role blends office management, facilities oversight, and operational support. Typical duties include: Operational & Facilities Management Ensuring the office...

Job Title: Personal Assistant Contract Length: 12 months (Possibility for extension) Location: Paddington, London fully on-site   Key Responsibilities: Personal and admins assistant for an Engineering Corporate Stakeholders Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint). Assisting with diary/calendar management. Scheduling meetings and arranging travel through the corporate Amex system. Processing team expenses through Concur system. Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system. Reporting faults to IT and acting as liaison. Compliance admins support Information point for company policies (travel, expenses, entertainment). Maintaining document management systems (office related)...

Job Title: Personal Assistant Contract Length: 12 months (Possibility for extension) Location: London fully on-site   Key Responsibilities: Personal and admins assistant for an Engineering Corporate Stakeholders Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint). Assisting with diary/calendar management. Scheduling meetings and arranging travel  Processing team expenses Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages Maintaining holiday and sickness records and inputting into holiday and payroll system. Compliance admins support Information point for company policies (travel, expenses, entertainment). Maintaining document management systems (office related) Booking external training courses and managing related subscriptions/invoices. Providing support and cover for other office...

Role Overview We are seeking an organised and proactive Administrator to support operational and administrative activities across multiple departments across our business. This role is ideal for someone who is detail-focused and comfortable working in a fast-paced environment. Key Responsibilities Administrative & Operations Support Prepare shipping paperwork such as invoices, packing lists, labels, and Air Waybills. Book deliveries and collections using carrier portals and support same-day and next-day shipments when required. Maintain accurate records, filing, and weekly timesheets. Communicate workload, priorities, and updates clearly with internal teams.Wholesale Support Assist with releasing Wholesale orders for picking and packing. Support the preparation and booking of Wholesale shipments once approved. Help coordinate sample shipments and Return to Vendors. Liaise with the Wholesale team to support day-to-day operational needs.Retail & Store Support Assist...

The starting salary for this role is £30,647 per annum based on working 36 hours per week. This is a 6-month fixed term contract or secondment opportunity. We are excited to be hiring a new Customer Relationship Associate to join our fantastic Surrey Pension Customer Relationship team. Our team follows a hybrid schedule, working in-office one to two days per week with an additional one day per month for team meetings, and remotely for the rest. During your first eight weeks you will attend the office three days a week whilst you train and develop in the role. Our Offer to You 26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' service Option to buy up to 10 days of additional annual leave An extensive Employee Assistance Programme (EAP) to support health and wellbeing Up to 5 days of carer's leave per year Paternity, adoption and dependents leave A generous local government salary related pension Lifestyle...

Receptionist! 🌟 Our client is seeking a warm, friendly, and highly organised Receptionist to be the welcoming face of their brand‑new office. This exciting ongoing temporary role sits within a vibrant, fast‑paced accounting firm and is ideal for someone who loves creating an exceptional first impression while ensuring the day‑to‑day runs seamlessly. 🔍 Role Details: Contract Type: Temporary on-going Hourly Rate: £14ph Working Pattern: Full Time (Mon-Fri, 8:30 AM - 4:30 PM) Location: London Bridge ✨ Key Responsibilities: Meet and greet clients with a warm smile 😊 Answer phone calls and manage inquiries 📞 Provide general admin support to the teams 🗂️ Prepare teas and coffees for guests ☕ Handle deliveries and order office supplies 📦 utilise MS Outlook, Teams, and basic Excel 📝 What We're Looking For: Previous Reception/Admin experience is a plus! A switched-on and personable attitude 🌈 Ongoing availability and openness to potential permanent roles This role is advertised by...

Trading floor Team Assistant/PA for Top City Investment Bank 12mths/ potential temp to perm Join the fast-paced, exciting world of a top-tier Investment Bank’s trading floor! We’re looking for a motivated and energetic Assistant to be part of a fun, driven team. Starting as a Float Assistant, you’ll gain exposure to different teams, working closely with senior-level professionals and building your network on the trading floor. This is your gateway to an incredible career with the potential to secure a permanent position within a high-performing team. What you’ll do: * Own the scheduling game: manage calendars, calls, and emails like a pro * Organize meetings, conferences, and events that make an impact * Coordinate travel arrangements and handle expense reports with ease * Jump into ad-hoc projects while keeping things running smoothly around the office * Keep the team stocked and ready to go by managing supplies * C40-45+ hours a week with paid overtime (time...

Exciting Opportunity: Dynamic Team Assistant - Top Investment Bank 6 month temp Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellence? We’re partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders— Partner to Analyst level. The Role In this pivotal role, you’ll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include: * High-Volume Communication: Skilfully managing a heavy flow of phone calls—placing, screening, routing, and taking detailed messages. * Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars. * Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa...

Executive Assistant to MD and team - Investment Bank (City) | £50,000-£53,000 Looking for a role in a friendly, team-oriented environment? Do you thrive in fast-paced settings and enjoy working with a supportive and approachable MD? If so, this could be the perfect opportunity for you! 4 days in the office and one from home Why Join? * Work in an investment bank with a collaborative and professional culture * Support a dynamic MD and their team, making a real impact every day * Enjoy a friendly, respectful work environment where your contributions are value Your Role: * Seamless diary management - coordinating meetings, lunches, and reminders * High-volume travel arrangements - ensuring smooth itineraries * Efficient inbox and call management - handling communications with discretion * Processing expenses - keeping things running smoothly * General administrative support - printing, binding, photocopying, arranging couriers What We’re Looking For: *...

PA to MD and Team for City Investment Bank £30 per hour Core hours 9am - 5pm (one day working from home) Must have investment banking (IBD) experience This is an opportunity to apply your experience and skills in a fast paced, dynamic and successful business. You will work alongside other support professionals, where team work creates a challenging and enjoyable learning environment. In this role, a hardworking approach, positive attitude and self-starting nature will be rewarded with increasing responsibility for ensuring the smooth running of the team. The client respect diversity of people and ideas, seeking to learn from each employee and to invest in their further development. Your main responsibilities will involve: * Complex diary management * Arranging meetings with clients * Organizing Travel and Visa * Processing expenses in Concur * Processing compliance approvals * Arranging conference call - internal/external * Working within a team of...

Personal Assistant – Global Investment Firm (London) 12M Contract Location: London (Hybrid, 4 days in office / 1 day remote) Salary: £60,000 per annum Core Hours: 9:00am – 6:00pm About the Firm Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds. The Opportunity An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm’s London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast-paced, professional environment. Reporting to the Office & Admin Team Manager, the...

Workplace Support Assistant Location: Tottenham Court Road Start Date: ASAP Pay Rate: £13-£14 per hour Hours: 40 hours per week (9am-6pm or 8am-5pm) Duration: Ongoing until thurther notice Overview We are seeking a proactive, physically fit Workplace Support Assistant to join our onsite team. This is a fully site-based role, working five days per week, supporting workspace data collection, the Help Desk function, and a range of administrative and office-based tasks. A key, non-negotiable requirement of this role is the ability and willingness to walk all floors of the building twice daily to record desk occupancy. Candidates must be comfortable with consistent physical activity as part of their daily routine. Key Responsibilities Desk Utilisation Tracking - Non-Negotiable Walk 3.5 floors of the building each morning and afternoon to record desk usage. Mark off all occupied desks during each walk-through. Transfer findings into a simple Excel spreadsheet immediately after...

Project Assistant(Contract) London Bridge £(phone number removed) 12-month Fixed Term Contract Do you want to join Hyde as a Project Assistant? Hyde is looking for a Project Assistant to join our Portfolio Management team. This is a fantastic opportunity to grow your career in real estate with great opportunities to learn on the job and develop skills and knowledge in portfolio transactions. As a Project Assistant at Hyde, you will provide effective, efficient, and proactive project and administrative support to the Void Disposal Programme, Portfolio and Tenanted transactions. You will play a key role in ensuring information systems run smoothly, helping to obtain key data and documents that are needed for portfolio sales and supporting the team in co-ordinating various projects to ensure they complete to given deadlines. Role * Provide project and administrative supporting on the void disposal programme, portfolio and tenanted transactions * Manage, and maintain...

Trade Floor Executive Assistant 6 Month Contract (Initial) London On Site Working Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for a Trade Floor Executive Assistant to join their team for an initial 6-month contract. However, there may be scope for extension. Role Overview: We have an exciting opportunity for an Executive Assistant to provide support to the EMEA Head of Equities. This role requires exceptional organisational skills, resilience, and the ability to manage ever-changing priorities in a fast-paced environment. The...

Investigation and Information Assistant Hammersmith and Fulham £19.12ph Accountabilities: Respond to enquiries from elected members in a clear, concise, and professional manner. Gather information from relevant departments and internal systems to provide accurate responses. Draft written communications that are well-structured, easy to understand, and tailored to the audience. Maintain records of enquiries and ensure compliance with council policies and procedures. Leave clear and concise notes on internal systems Build positive working relationships with members, officers, and stakeholders. Contribute to continuous improvement of the enquiries process. Report on number of closed enquiries each week by department To support our complaints teams to ensure early resolution of residents’ complaints and Housing Ombudsman enquiries. To support our closed stage 2 monitoring team and Manager with day-to-day needs of the business area. To assist the Head of service and 2 other...