107 jobs found in Northolt

School Receptionist in Ealing, West London - ASAP Start Are you an experienced school receptionist or have experience within an administrative role? Are you looking to start a role at an amazing school in Ealing? If the answer is yes then apply today! A lovely, welcoming secondary school is looking to bring on a new member of staff to join the office team, starting immediately. This role is full time and is working Monday to Friday from 8.30am to 4.30pm. Duties will include: Answering the phone, deal with any enquiries that may come through and pass through calls/messages to the relevant staff member. The intake of mail, including the unpacking and distribution of any deliveries to the school, also passing these through to the relevant team member. Using the schools internal system to record data and ensure all records are kept up to date. To provide support to the school using word-processing, photocopying documents where necessary. Greeting any guest/parents in a...

Sales Administrator Stockley Park, UB11 🕒 Ongoing Temporary Role (with potential to become permanent) An exciting opportunity has arisen to join a well-established luxury brand based in Stockley Park. We are looking for a highly organised Sales Administrator to support the sales and customer service teams while ensuring product and website information is accurate and up to date. This is a varied role suited to someone who enjoys administration, working with data and product information, and supporting customers in a fast-paced environment. Skills & Experience Previous experience in sales administration, order processing or customer support Strong IT skills, particularly Excel and Word Experience using SAP or similar ERP system High attention to detail with strong organisational skills Confident communicator with excellent written and verbal English Ability to manage multiple tasks and work effectively in a busy environment Experience updating website or product...

Role Overview We are seeking an organised and proactive Administrator to support operational and administrative activities across multiple departments across our business. This role is ideal for someone who is detail-focused and comfortable working in a fast-paced environment. Key Responsibilities Administrative & Operations Support Prepare shipping paperwork such as invoices, packing lists, labels, and Air Waybills. Book deliveries and collections using carrier portals and support same-day and next-day shipments when required. Maintain accurate records, filing, and weekly timesheets. Communicate workload, priorities, and updates clearly with internal teams.Wholesale Support Assist with releasing Wholesale orders for picking and packing. Support the preparation and booking of Wholesale shipments once approved. Help coordinate sample shipments and Return to Vendors. Liaise with the Wholesale team to support day-to-day operational needs.Retail & Store Support Assist...

Role Overview We are seeking an organised and proactive Administrator to support operational and administrative activities across multiple departments across our business. This role is ideal for someone who is detail-focused and comfortable working in a fast-paced environment. Key Responsibilities Administrative & Operations Support Prepare shipping paperwork such as invoices, packing lists, labels, and Air Waybills. Book deliveries and collections using carrier portals and support same-day and next-day shipments when required. Maintain accurate records, filing, and weekly timesheets. Communicate workload, priorities, and updates clearly with internal teams.Wholesale Support Assist with releasing Wholesale orders for picking and packing. Support the preparation and booking of Wholesale shipments once approved. Help coordinate sample shipments and Return to Vendors. Liaise with the Wholesale team to support day-to-day operational needs.Retail & Store Support Assist...

Damp and Mould Service Coordinator - Hammersmith Contract £21.52 per hour Umbrella (approx. £42,000.00 per annum) Full time Duties and responsibilties The post holder will be accountable for driving continuous improvement in the delivery of damp and mould works, as directed by the Operations Manager. They will ensure lessons learned from operational delivery are embedded into daily practices and contribute to achieving key performance indicators (KPIs) set out in both contractual and corporate frameworks. The post holder will provide vital administrative support to the damp and mould team within the directorate, including the allocation, monitoring and reporting of written and electronic correspondence and performance across the service. The post holder will represent the Council at various types of resident engagement meetings, providing updates, responding to scrutiny, and ensuring transparent communication. The role requires a collaborative "One Team" approach with...

Administrator - Temporary with potential to go permanent 📍Location: Watford - must be a driver as no public transport link 💷Hourly rate: £14.50 per hour ⏰Working hours: Monday - Friday 8am-5pm Responsibilities: As an Administrator, you will play a vital role in ensuring our operations run smoothly. Your responsibilities will include: General administration duties 📋 Answering the telephone ☎️ Diary management and scheduling Office filing and document management Logging survey and completion audits Collaborating with Contract and Site Management Ordering materials for fire safety works Invoicing and financial tracking Managing a daily tracker of works 📊 Booking site appointments and contacting tenants for inspectionsKey Skills and Attributes: To thrive in this role, you should possess: Proficiency in MS Office Suite (Word, Excel, Outlook) Previous experience in a similar administrative role Strong attention to detail and data entry skills Excellent organisational and time...

Part-Time - Office Based A respected professional services provider based in Gerrards Cross is seeking a reliable and experienced Bookkeeping Assistant to support their finance team on a fixed-term, part-time basis from February 2026. This fully office-based position offers 24 hours per week (Monday to Thursday, 9:30am–4:00pm, including a 30-minute unpaid lunch break) and provides free on-site parking. This is very much a hands-on support role, ideal for someone who thrives in a small, friendly environment and is confident working both independently and as part of a close-knit team. Key Responsibilities: * Provide bookkeeping support across a portfolio of companies using Sage Line 50. * Assist team members with ad hoc accounting and administrative tasks. * Maintain accurate records, reconcile accounts, and manage entries with precision. * Support the wider team in meeting deadlines and maintaining compliance. * Help ensure smooth daily operations through proactive and...

Job Title: Personal Assistant Contract Length: 12 months (Possibility for extension) Location: Paddington, London fully on-site   Key Responsibilities: Personal and admins assistant for an Engineering Corporate Stakeholders Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint). Assisting with diary/calendar management. Scheduling meetings and arranging travel through the corporate Amex system. Processing team expenses through Concur system. Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system. Reporting faults to IT and acting as liaison. Compliance admins support Information point for company policies (travel, expenses, entertainment). Maintaining document management systems (office related)...

Job Title: Personal Assistant Contract Length: 12 months (Possibility for extension) Location: London fully on-site   Key Responsibilities: Personal and admins assistant for an Engineering Corporate Stakeholders Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint). Assisting with diary/calendar management. Scheduling meetings and arranging travel  Processing team expenses Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages Maintaining holiday and sickness records and inputting into holiday and payroll system. Compliance admins support Information point for company policies (travel, expenses, entertainment). Maintaining document management systems (office related) Booking external training courses and managing related subscriptions/invoices. Providing support and cover for other office...

Help Desk Administrator – South Kensington - Temporary (Immediate Start) Location: South Kensington, Hourly Pay Rate: £20.00p/h Via Umbrella Hours of Work: Monday - Friday 8am-5pm A World Leading Service provider who operates on an international scale is looking for a Help Desk Administrator based in South Kensington area working for the large corporate building. This role is with the hours of Mon-Fri 8am-5pm so the successful candidate will have to be available immediately and must have experience in working on the helpdesk before using CAFM experience and dealt with planning reactive. Key responsibilities: * Handling telephone and email queries from clients and engineers on outstanding and ongoing work orders. * Raising jobs and closing jobs on the CAFM system * Categorising and resourcing the correct engineer based on skills and proximity to work location. * Contacting other branch members with regard to queries on purchase orders, thresholds and call-out...

Job title – Resident Fire Safety Administrator Location – London N1 – 3 days office-based, 2 days working from home Contract – Temporary 12 weeks Working hours – 35 hours per week (9-5) Start Date – Asap We are recruiting a Resident Safety Support Administrator on a temporary basis to support a Building Safety team working with residents living in higher and medium risk buildings. This role focuses on resident contact, inbox management, scheduling visits, and maintaining accurate, auditable records relating to resident safety and evacuation planning. You’ll be speaking directly with residents, so confidence, empathy, and strong organisation skills are essential. Key responsibilities Manage a shared inbox and respond to resident and stakeholder enquiries within agreed timescales Make outbound phone calls to residents to discuss service adjustments and safety planning Communicate with residents using their preferred method, handling sensitive conversations with empathy...

Operations Assistant - Wandsworth Location: Wandsworth Town Hall Working Arrangement: On-site only (no home working) Start Date: ASAP Interview Dates: ASAP Rate: £15.12 PAYE / £19.59 Umbrella Duration: Ongoing assignment Department: FM / Facilities Operations About the Role We are seeking a proactive and reliable Facilities Operations Assistant to provide full document, postal, courier, and operational support across a busy office environment. You will ensure that all services are delivered efficiently, securely, and in line with established procedures and deadlines. The role requires excellent customer service, strong organisation, and the ability to work both independently and as part of a wider team. Key Responsibilities Postal & Document Services Manage daily postal operations including sorting, opening, and logging Special Delivery and courier items. Deliver and collect mail across the site, including bulk mail runs. Ensure all postal and document-handling tasks...

Job Title: Executive Assistant to the Senior Deputy Head & Academic Administrator Contract: 12-month Fixed Term Contract (Maternity Cover) Salary: £34,000 - £37,000 per annum Hours: 8:00am - 5:00pm, Monday to Friday during term time. Three weeks to be worked during school holiday periods (9:30am - 4:30pm, Monday to Friday), as agreed with the Senior Deputy Head. Occasional Saturday mornings and evenings may be required. Job Purpose To provide high-level executive support to the Senior Deputy Head and comprehensive administrative support across academic functions. The role also provides organisational assistance for parents' evenings and supports key academic and whole-school events. Reporting Line Senior Deputy Head Key Responsibilities Executive Support to the Senior Deputy Head Manage the Senior Deputy Head's calendar, ensuring effective prioritisation of time and commitments. Ensure the Senior Deputy Head is fully prepared for meetings, visits, events and key...

Resident Liaison Officer Temp to perm contract £30-34K per annum ( converted into hourly rate) Based in Westminster To promote and deliver a high standard of customer care for all residents, ensuring strong communication links exist between the resident, the client, the call centre and the operational team enabling the works to be managed effectively and proactively addressing any issues as they arise. Specific Responsibilities Act proactively to maximise comfort for all residents ensuring that any issues which arise are resolved quickly and effectively. Ensure that all residents can access and receive the best possible service. Assist in the monitoring, evaluation and control of service performance. Coordinate and attend pre-start meetings with residents to carry out needs assessment, establish colour choices/styles and complete associated documentation, discuss how to prepare for the works to be carried out, health and safety matters and safeguarding issues etc. Develop action...

Office / Facilities Manager - Immediate Start (Temp to Perm) Location: White City Rate: £28.00 per hour Hours: 8:30am-5:30pm, full-time on-site Contract: Minimum 6‑month temp (potential to become permanent) Start: ASAP - must be immediately available A confidential organisation in West London is seeking an experienced Office / Facilities Manager to take ownership of a newly created role. This position is ideal for someone who enjoys stepping into an environment that needs structure, leadership, and a calm, solutions‑focused presence. You'll become the central point for everything related to the workplace, facilities standards, and day‑to‑day operational flow. This is a hands‑on role where your initiative and ability to stay composed under pressure will make a significant impact. Overview of Responsibilities This role blends office management, facilities oversight, and operational support. Typical duties include: Operational & Facilities Management Ensuring the office...

Job Title: Executive Assistant - Private School Location: Battersea, South West London Contract Details: 12 Month Fixed Term Contract (Maternity Cover) Salary: £37,700 per annum (0.89 FTE, this role is working during term time only) About Our Client: Our client is a distinguished private, co-educational day school in Battersea, renowned for its academic rigour, artistic excellence, and commitment to diverse co-curricular activities. Benefits & Perks: 🌟 Enjoy term-time only working! 🍽️ Free lunches provided! 💼 Defined pension contribution scheme (up to 14% employer contribution) 🏥 Comprehensive healthcare plan, including online GP services and flu jabs 🌍 Discounts at local shops and restaurants 🚆 Season ticket loans and a ride-to-work scheme 📚 Training and development support Responsibilities: Provide personal assistance to the Senior Deputy Head, ensuring efficient calendar management. Prepare for meetings, collate papers, and take minutes. draught correspondence to...

Executive Assistant & Office Manager - Maternity Cover *Candidates must be available immediately* Contract: 9‑month maternity cover Start date: March 2026 Location: West End (5 days per week onsite) Hours: 9:00 - 17:30 Salary: £50,000 - £55,000 Our client is seeking a highly organised, polished, and proactive Executive Assistant & Office Manager to support their senior leadership team while ensuring the smooth daily running of their London office. This is a fantastic opportunity to join a fast‑paced, collaborative environment where you will play a key role in both operational efficiency and executive support. Key Responsibilities Executive Assistant Duties Provide high-level administrative support to senior executives, including complex calendar management, scheduling, and meeting coordination. Arrange international and domestic travel, including itineraries and logistics. Prepare and edit correspondence, presentations, and documentation. Ensure executives'...

Your new company This Executive Assistant post is to support the founder of a prominent high street retail business operating predominantly across the UK with branches in Europe. They have recognised the need for an EA to join their business in supporting their Founder/Chair. Your new role As an Executive Assistant, the role will include (but not be limited to) the following: Business and personal calendar management, International travel coordination, Liaising with key contacts, stakeholders, and network, Working alongside business units, Arrangement of business related meetings as well as personal appointments.Please note, this role operates on a hybrid working pattern and is scheduled to be part-time. What you'll need to succeed Prior experience as a Personal or Executive Assistant is a necessity, as well as experience supporting on a personal basis. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or...

FRENCH SELECTION (FS) French Speaking Shipping Administrator Salary: Up to £40,000 per annum depending on experience Fixed term contract Location: London – Hybrid after training Ref: 1207FR To apply using our preferred format, please visit French Selection website, go to the vacancies page, search job reference: 1207FR The Company: A global trading company operating worldwide across automotive, industrial, agricultural, and high-technology sectors Main duties: Co-ordinate ordering, shipping, documentation, financial processing and stakeholder communication to ensure accurate and timely international delivery of products. The Role: - Manages end-to-end logistics operations, including shipment planning, export documentation, customs coordination and compliance with import/export legislation. - Liaise with suppliers, distributors and service providers to support overseas supply and distribution of products. - Supports financial and administrative processes such as invoicing,...

A Housing Association is currently looking for an Administrator on a temporary basis for about 6 weeks. Key responsibilities Provide day‑to‑day administrative support to the team and wider department Liaise with Local Authorities regarding council tax queries Communicate with utility companies to resolve billing and account queries Raise Purchase orders via D365 (MyFinance) system Process new tenancies, ensuring all documentation and checks are completed Manage the ending of tenancies, including coordination of notices, documentation, and follow‑up actions Manage correspondence, documentation, and internal communications Assist with general coordination and minute taking Maintain organised records and ensure information is up to date • Support colleagues at all levels with ad‑hoc administrative tasks PAYE £17.07 Umbrella £22.57 Essential requirements Must have a strong consistent administrative background preferably in Housing Excellent coordination, communication,...