28 facilities coordinator jobs found

Location: Newbury, Berkshire Hours: Monday to Friday, 8:00am - 5:00pm Pay: £20.00 per hour (Umbrella) Were looking for an organised and proactive Facilities Coordinator to join the team. This is a great opportunity to work in a busy corporate environment, supporting the day-to-day running of the site and ensuring everything operates smoothly. Key Responsibilities Coordinate the day-to-day facilities activities across the site. Build strong relationships with clients, contractors, and suppliers. Monitor contractors to ensure work is completed safely and to a high standard. Raise purchase orders and assist with basic finance administration. Carry out regular site inspections and report any maintenance or safety issues. Help ensure the building is clean, safe, and well maintained. Support health & safety, compliance, and building procedures. Assist with reports, projects, and general facilities administration. Deliver excellent customer service while meeting KPIs and...

Temp-Perm Facilities Coordinator ASAP Start £40,000 - £45,000 City of London - Fully Office Based 8.30am - 5pm Financial Services Are you ready to take the next step in your career with a leading global financial services business? Do you thrive in a vibrant environment, in a varied now, where no day is the same? If so, we have an exciting opportunity for you as a Facilities Coordinator! At our clients prestigious organisation, they believe that a well-maintained environment is crucial to their success. We are looking for a hands on and proactive Facilities Coordinator to join their dynamic team in the heart of the City. What You'll Do: Oversee day-to-day facilities operations, ensuring a safe and welcoming environment for all staff and visitors. Manage maintenance requests and coordinate with vendors to resolve issues promptly. Conduct regular inspections of the premises to ensure compliance with health and safety regulations, both in the office and for two...

We are recruiting two experienced Administrators to support a busy facilities management company based in Stratford. These are immediate start temporary roles requiring strong admin skills and the ability to work efficiently in a fast paced environment. The client is looking for someone who has used Concept Evolution before Location: SE10 Contract Type: Temporary (8 weeks) Industry: Facilities Management Pay Rate: £14.80- £16.50 per hour (PAYE) Hours: Monday-Friday, 8am-5pm (40 hours per week) Start Date: Tuesday 31st March Key Responsibilities * Closing down backlog jobs on the client's internal CAFM system * Raising Purchase Orders (POs) * Checking and processing invoices * General administrative support to the wider team What We're Looking For Previous experience using CAFM systems (e.g., Concept, CAFM Explorer, Planon, Maximo, etc.) Background in facilities management or maintenance admin (advantageous) Strong attention to detail Ability to manage high volumes of admin...

Temporary Part Time Operations Coordinator Location: Leith (fully office based) Start: ASAP - initially for 3 months with potential for permanent employment Rate: £13.12 per hour Working week: 9am to 5pm over 3 days (flexible on days between Monday - Thursday) Our client is seeking an organised and adaptable Operations Coordinator to join their team on a part-time basis. This is an excellent opportunity for someone who enjoys a varied role, thrives in a busy office environment and is confident working independently. Candidates with an interest in the charity, humanitarian or not-for-profit sector would be particularly well suited to this position. The Role As the Operations Coordinator, you will be the first point of contact for visitors, staff and suppliers, helping to ensure the smooth day-to-day running of the office. This is a hands on position combining reception, facilities, administration and operational support responsibilities. Key Responsibilities Managing the...

Helpdesk Coordinator Location: Winsford Salary: Competitive (DOE) Hours: Monday to Friday, 9:00am – 5:00pm (Full Time) Helpdesk Coordinator Jobs in Winsford Are you an organised and customer-focused professional looking for your next opportunity? We're seeking a Helpdesk Coordinator to join our growing facilities maintenance team in Winsford. As a key member of our operations team, you'll be responsible for coordinating maintenance requests, supporting clients and engineers, and ensuring jobs are managed efficiently from start to finish. If you thrive in a fast-paced environment, enjoy problem-solving, and have excellent communication skills, we'd love to hear from you. The Role As our Helpdesk Coordinator, you'll play a vital role in delivering outstanding customer service while ensuring maintenance works are scheduled, monitored, and completed within agreed service levels. Key Responsibilities Answer incoming calls and emails from clients, engineers and subcontractors....

Temporary Receptionist – Front Desk Administrator |£15.38 per hour | Monday to Friday 7:00am to 4:00pm | 3 to 6 months Golborne, WA3 3JD | Onsite parking and canteen Meridian Business Support are recruiting for a Temporary Receptionist to join a busy manufacturing site in Golborne. This role offers consistent weekday hours, a competitive hourly rate and the chance to build experience within a fast-paced industrial environment. This opportunity will suit an experienced Receptionist, Administrator or Office Coordinator who enjoys a varied front-of-house and office support role. As a Receptionist / Front Desk Administrator, you will: Provide a professional and welcoming front-of-house service as the first point of contact for visitors, customers and contractors Manage the site switchboard, visitor bookings, meeting rooms, deliveries and contractor inductions Coordinate travel arrangements including flights, accommodation, taxis and external meetings Handle incoming and outgoing...

Office Coordinator Location: Thorpe Park - Leeds - LS15 Job Type: Full-Time Hours: Monday to Friday, 8:00am - 5:00pm Salary: £26,436 annually About the Role We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Leeds. Working closely with various departments, the successful candidate will act as the first point of contact for all visitors, ensuring a professional, warm, and friendly experience at all times. This role combines front-of-house reception duties with office administration, stationery management, and coordination of logistics and site support services. The successful candidate will play a key role in maintaining an efficient, welcoming, and well-organised working environment. Key Responsibilities Reception & Front-of-House Provide professional reception cover across both office buildings. Welcome visitors, contractors, and clients, ensuring sign-in procedures are...

Customer Service Specialist 1 year FTC £29,900 - 35,500 Job purpose: Customer Service Specialist We are seeking a proactive and customer-focused Customer Service Specialist to act as the primary operational contact for customers throughout complex service and maintenance projects. This role is responsible for delivering exceptional customer service by coordinating communications, managing operational updates, and ensuring customer expectations are met from project initiation through to completion. Working closely with cross-functional teams including Operations, Engineering, Supply Chain, Quality and Commercial functions, you will help deliver successful customer outcomes while supporting continuous improvement initiatives. Responsibilities: Customer Service Specialist Customer Relationship Management Act as the primary operational point of contact for assigned customer projects. Build and maintain strong day-to-day customer relationships. Prepare customer reports,...

Transport Planner / Coordinator Location: Lincoln Job Type: Full-Time, Temp to Perm Salary: £14.00 per hour The Opportunity A leading UK business within the agricultural and supply chain sector is seeking an experienced Transport Planner / Coordinator to join its busy logistics team. This is an excellent opportunity for an organised and proactive individual who thrives in a fast-paced environment and enjoys coordinating transport operations to ensure outstanding customer service and efficient delivery performance. Key Responsibilities Planning and coordinating daily transport schedules and delivery routes. Liaising with drivers, customers, depots, and third-party transport providers. Monitoring vehicle movements and responding to operational issues as they arise. Ensuring deliveries are completed safely, efficiently, and on time. Maintaining accurate transport and compliance records. Managing customer enquiries and providing regular updates on deliveries. Supporting the...

Job Specification Position: Compliance Administrator (FTC) Location: Holywell, North Wales Contract: Fixed-Term (Maternity Cover) Hours: Full Time Salary: Competitive + Benefits Key Responsibilities Support the day-to-day administration of the site's Computerised Maintenance Management System (CMMS). Assist with engineering stores administration, stock control, and receipting of engineering parts and materials. Coordinate contractor documentation, permits, and compliance records. Maintain calibration schedules and equipment records. Support preventative maintenance planning and system updates. Assist with building maintenance coordination and supplier management. Help prepare and maintain Standard Operating Procedures (SOPs) and Risk Assessments. Support Health & Safety, Environmental and Quality compliance activities. Maintain training records and departmental training matrices. Assist with continuous improvement initiatives and site projects. Produce reports,...

We are seeking an experienced and organised Executive Assistant to support multiple Partners for a growing firm. This is a contract role covering Maternity leave & based in the Fitzrovia area requiring someone adept at managing complex schedules of Partners as well as covering varied administrative duties. It is anticipated that this role will start in September to allow a handover period. Client Details The organisation is a growing Private Equity firm. This role will support multiple Partners as well as looking after the wider organisation of the office. This role is office based with a salary in the region of £65000pa. Description Executive Assistant responsibilities: Provide comprehensive administrative support to 3-4 Partners and ad hoc to wider team. This includes diary management, organising meetings and global travel coordination. Act as the first point of contact for internal and external communications, ensuring professionalism at all times. Coordinate meetings,...

Temporary HR Administrator Duration : 8 weeks Location : Brentwood Hourly rate : £17.00p/h Do you thrive in a supportive and dynamic environment? If so, we have the perfect opportunity for you! We're on the lookout for a cheerful and professional HR Administrator to join our Client based in Brentwood, on a temporary basis. Key Responsibilities: As a HR Administrator, you will play a vital role in supporting the HR team and ensuring smooth operations. Your responsibilities will include: Managing employee records and maintaining up to date HR databases. Supporting the on-boarding processes for new team members, ensuring a warm welcome! Organising all of the on-boarding compliance, right to work checks, referencing, and DBS checks Ensuring new recruits complete all mandatory training within the specified time period. Meet with applicants face to face and track the progress of all required documentation.Who You Are: We are looking for someone who brings energy and enthusiasm!...

This is a fantastic opportunity for a highly organised and detail-oriented professional to join a fast-paced Property Division. You will provide administrative and operational support, ensuring the smooth coordination of property and facilities activities that underpin front line services. Client Details This not-for-profit organisation operates within the property sector, dedicated to making a positive impact in the Birmingham community. As a medium-sized entity, it is committed to delivering exceptional service and fostering a supportive work environment. They are now seeking a Business Support Officer to join their property division on a temp to perm basis. Description Deliver high-quality administrative support to the Property team Maintain accurate records, systems, and documentation Assist in coordinating property maintenance, compliance, and project activities Process purchase orders, invoices, and financial information Liaise with internal stakeholders, contractors, and...

Your new company You will be working for a well-established organisation based in Stoke-on-Trent, supporting a busy and fast-paced operational team. This organisation delivers essential services to a wide customer base and prides itself on providing a responsive, high-quality customer experience. You will join a collaborative and supportive environment where teamwork and customer focus are key. Your new role As a Temporary Customer Services Co-ordinator, you will play a critical role in delivering a professional and efficient customer service function, with a particular focus on property-related enquiries and coordination.Key responsibilities will include: Acting as the first point of contact for customer enquiries, managing both inbound and outbound communications Coordinating repairs and maintenance requests, ensuring jobs are logged, prioritised and completed within agreed timescales Scheduling operatives and contractors, ensuring efficient allocation of work and clear...

Connect2Luton are excited to recruit a Minute Taking Administrator i on behalf of Luton Borough Council. Main purpose of position: The post holder will provide high level administration support and information to the Strategy, Engagement & Implementation. They will support the management of the Team inbox's to action the tasks according to priority with the aim of improving the quality of data that is recorded on social care systems. They will also provide support to ensure the efficient running of projects. They will support the administration tasks in relation to external suppliers and contribute to the performance management in relation to the key performance indicators set. As a Business support officer you will be responsible to: Undertake and lead on complex administrative tasks in a high volume and deadline driven environment Manage specific project support tasks with minimal supervision as part of own workload as required by line management Support the management of...

Temporary PA to CEO - remote working role Location: Fully Remote on completion of the settling in period Contract Type: Temporary Working Pattern: Full Time Start date: ASAP - ongoing whilst they hire perm Based: Tottenham Court Road Pay rate: £20.52 per hour Are you an organised and proactive professional looking for your next challenge? Our client, a leading organisation in the Security & Technology sector, is seeking a dynamic Temporary PA to support their busy CEO. If you thrive in fast-paced environments and excel in administrative support, this could be the perfect opportunity for you! About the Role: As the Executive Assistant to the CEO, you will play a crucial role in managing a busy schedule, coordinating meetings, and ensuring seamless communication across the C-Suite. This role requires a keen sense of prioritization, exceptional organizational skills, and the ability to adapt to different time zones. Key Responsibilities: Your day-to-day activities will...

Business Support Officer - Immediate Start 🚨 📍 Monument | 🕘 9am-5pm | 💷 £14.80ph 📅 2-3 month temp with potential to go permanent We're working with a fantastic organisation looking for a hands-on, proactive Business Support Officer to join their team ASAP. If you enjoy variety, being the go-to person in the office and keeping everything running smoothly this could be the perfect role for you 👇 What you will be doing: ✨ Meeting & greeting visitors 🖥️ Setting up meeting rooms (including basic IT + troubleshooting) 🪑 Preparing spaces - furniture moves & room setup 📅 Managing diaries & scheduling via Outlook/Teams 🤝 Liaising with PAs to coordinate meetings 📦 Supporting the day-to-day running of the office 💻 Helping with IT basics, onboarding & stationery requests 🎯 Assisting with interviews & assessments What we're looking for: ✔️ Previous office experience ✔️ Confident with Outlook, Teams & general IT systems ✔️ Organised, proactive and happy to get stuck...

Office Angels are looking for a dynamic and proactive Data Protection Coordinator to join a leading Charity based in Lambeth North. This is a great opportunity to work within a friendly team with future progression opportunities. Lambeth North | 2-3 months with potential to be extended | Full time, 9am-5pm | Hybrid (2 days in office) | £15ph plus exclusive OA benefits! | Must be available to start ASAP! Responsibilities · Implement the companies data protection policies and lead on the responses to Subject Access Requests (SARS) · Ensuring work is developed, delivered and promoted in line with data protection policies and statutory requirements · Deliver effective support for volunteers and area management teams · Good practice in relation to data protection · Creating and promoting GDPR best practices Requirements · Knowledge of and experience in applying Data Protection legislation and GDPR · Experience of delivering projects to meet agreed outputs and outcomes and of...

Contracts Engineer Support Location: Fawley Salary: £37,900 - £64,900 per annum (depending on experience) Hours: 37.5 hours per week, full-time, on-site (no hybrid working available) A full UK driving licence and the ability to commute to site daily are essential. Are you an experienced contracts professional with a strong commercial mindset and a passion for delivering value through effective contract management? Our client, a leading organisation within the engineering sector, is looking for a Contracts Engineer Support to join their Commercial team in Fawley. This is an exciting opportunity to play a key role in supporting the full lifecycle of engineering service contracts, from developing contracting strategies and supporting tender activities through to contract implementation, performance management and continuous improvement. Working closely with Procurement, Operations, Engineering teams and contractors, you'll help maximise commercial value while ensuring contracts...

Executive Team Assistant 4-week temp cover £55k per annum equivalent 9am – 5pm Near Liverpool Street Immediate start needed A leading insurance firm are looking for an experienced Executive Team Assistant to support their leadership team on an interim basis until the role is filled permanently. They are looking for a confident and adaptable Team EA who communicates clearly, handles confidential matters with discretion, and enjoys supporting a busy team. The role will include liaising with stakeholders across various time zones, mainly the UK and US initially before then expanding globally. This opportunity will be ideal for a Team EA with experience of working within a regulated environment, such as financial services and / or insurance. Given that this role sits within a company with plans for growth, this opportunity will suit someone who is appreciative of the need to help out with anything and everything, and often wear many hats! WHAT YOU’LL DO: Provide...