80 facilities administrator jobs found

Your new company North Somerset Magistrates' Court is located at The Hedges in St Georges, Weston‑super‑Mare, and serves the local area by handling a range of criminal and administrative cases. Your new role In this role, you will oversee the daily management of CAFM tasks, ensuring all planned, reactive, and compliance-related activities are accurately recorded, prioritised, and completed on time. You will monitor work orders, validate task data, coordinate requests with operational teams, and support accurate KPI and scorecard reporting through careful system upkeep.You'll take ownership of updating PPM schedules, tracking weekly and monthly tasks, and ensuring all completed work is correctly signed off. The role also involves maintaining clear communication across Cleaning, M&E, and Security teams, managing banned items and reactive client requests, and keeping robust Excel-based logs to support month‑end reporting.Flexibility is key, as daily workload will vary based on...

We are currently recruiting for a Facilities Administrator to support a key PPM project for a well-established organisation based in Euston, London.This is a full-time temporary assignment for 12–14 weeks, offering a great opportunity to work on a focused, high-impact project within facilities management. As a Facilities Administrator, you will be: * Supporting the rebuild and restructuring of Planned Preventative Maintenance (PPM) schedules * Working with CAFM systems to import, export, and cleanse data * Aligning maintenance tasks with SFG20 standards * Mapping assets and services into structured hierarchies * Maintaining and updating asset registers * Ensuring data accuracy, consistency, and compliance throughout the project * Working across multiple data sources to validate and manage FM data What’s on Offer as Facilities Administrator: * Hybrid working: 3 days from home, 2 days in the Euston office *...

Facilities Administrator - London (Temporary Contract) Your new company You will be working with a respected not-for-profit organisation within their estates and facilities team, supporting the smooth running of operations across multiple sites in London.Your new roleAs a Facilities Administrator, you will play a key role in ensuring the efficient management of facilities services. Your responsibilities will include: Acting as the first point of contact for all facilities-related queries. Coordinating maintenance requests and liaising with contractors and suppliers. Managing office supplies, equipment, and stock levels. Assisting with health and safety compliance, including maintaining records and scheduling inspections. Supporting space planning and office moves when required. Monitoring and updating facilities budgets and processing invoices. Maintaining accurate documentation and databases for estates and facilities. Assisting with meeting room bookings and ensuring communal...

Your new company A fantastic opportunity has arisen for an organised and proactive Facilities Administrator to join a busy head office environment in Liverpool. This is a temporary role for a minimum of 3 months, with the potential for extension depending on business needs. Your new role You'll play a key part in ensuring the smooth running of the office, supporting colleagues, maintaining facilities standards, and assisting with day‑to‑day operational tasks. This role would suit someone who enjoys variety, problem‑solving, and being the go‑to person for all things facilities. Responsibilities could include: New Starter Support: Prepare access cards, name tags, car park passes, induction tours, and DSE requirements. Facilities Inbox Management: Respond to colleague queries, resolve minor office issues, log maintenance requests, and manage pass replacements. Daily Facilities Operations: Coffee machine checks, meeting room setup, health & safety upkeep, liaising with...

Facilities Administrator - Temp to Perm Location: Wythenshawe Rate: £12.50 - £14.00 per hour Hours: Monday to Friday, 7:30am - 4:00pm (40 hours per week) Start Date: Immediate / subject to notice About the Role My client is seeking a proactive and organised Facilities Administrator to join a busy FM team based in Wythenshawe. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment. Initially a temporary position with a view to becoming permanent, you'll play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services. Key Responsibilities Provide efficient administrative and compliance support across the FM contract. Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery. Liaise with clients and contractors via phone and Helpdesk systems. Prepare quotations, raise purchase orders, and coordinate...

World Class Defence Organisation based in Bolton, Lancashire is currently looking to recruit a Project Coordinator / Technical Administrator subcontractor on an initial 12-month contract.   This role could suit someone from a Project Coordinator, Project Assistant, Materials Controller, Engineering Coordinator or SAP Materials Coordinator background.   Hourly Rate: £24.19ph Overtime Rate: Hours worked over 37 hours per week, are worked at the Overtime rate of time and a quarter.   Contract Duration: 12 Months (initially and then ongoing and long-term thereafter) Technical Administrator Job Description: We are seeking a technical admin to join the Calibration & Maintenance team at the Bolton site. The main focus of the role will be to manage all parts used in the calibration & maintenance of bespoke test systems on site. This will need to be managed in our SAP system.  Working as part of a small Control Team within the wider Calibration & Maintenance department, you...

Technical Administrator required for a long term contract assignment based in Bolton Candidates will need to be well versed in SAP We are seeking a technical admin to join the Calibration & Maintenance team at our Bolton site. The main focus of the role will be to manage all parts used in the calibration & maintenance of bespoke test systems on site. This will need to be managed in our SAP system. Working as part of a small Control Team within the wider Calibration & Maintenance department, you will produce and review technical reports for the management of spares and look at introducing better working practices on how we control them within SAP. You will be also working on producing service kits for regular maintenance that is performed on our manufacturing facilities. Key areas of responsibility are as follows: Managing Spares. From COTS (commercial off the shelf) down to components e.g. IC's, connector savers & service kits. Creation of calibration and...

My client is a leading Facilities Company based in Weymouth, they are looking for an experienced Administrator to join the team. The ideal person will be immediately avaiable and worked in a similar environment. Mon - Fri 8am - 5pm * Providing dedicated Administration support for a portfolio of sites * Giving regional support to the team * Answering incoming calls promptly, transferring calls and taking accurate messages * Daily communication with clients, subcontractors, and internal staff * Responding to client callouts received via phone and email * Raising purchase orders with subcontractors and suppliers * Coordinating health & safety documentation with subcontractors * Scheduling engineers on a weekly basis and preparing documentation for weekly invoicing * Providing administrative support to the Contracts Manager * Assisting with monthly and quarterly contract reports * Maintaining and updating client databases

Sales Support Administrator Our client is seeking a passionate and detail-oriented Sales Support Administrator to join their dynamic team at their Chesterfield Head Office! Role - Sales Support Administrator (12 Month Fixed Term Maternity Contract) Hours - Monday to Friday 8:30am - 5:30pm Salary - £28,000 Location - Chesterfield, S41 In this vital role, you will be at the heart of the business handling essential sales support tasks that drive the success of the department, from securing products to preparing quotes. If you thrive in a fast-paced environment, have experience in a similar administrative role and enjoy making an impact, we want to hear from you! Key Responsibilities: Prepare costings and quotations Process orders and agreements, ensuring accuracy in the CRM system Manage credit limit requests and maintain sales portal quotes Update internal trackers and maintain records Liaise with internal colleagues and build strong customer relationships. Provide...

Health & Safety Coordinator Location: Heathrow Contract Type: Contract / Temporary / Self-Employed Duration: 6–9 Months (Maternity Cover) Hours: Monday – Friday, (Apply online only), Hybrid Health & Safety Coordinator – Heathrow We are currently seeking an experienced Health & Safety Coordinator to support operational engineering teams working within a major infrastructure environment based at Heathrow. This contract role will provide key support to the site safety function, assisting with the coordination of health, safety, quality and environmental (QHSE) activities, compliance reporting and safety initiatives across operational teams. The successful candidate will work closely with site management and the wider safety team to ensure health and safety processes, risk assessments, safety inspections and reporting activities are effectively coordinated and monitored. This opportunity is offered on a 6–9 month contract basis covering maternity leave and would suit...

We are currently recruiting for a Temporary Engineering Administrator to join a busy manufacturing site based in Old Wolverton, Milton Keynes. This is an excellent opportunity for someone with strong administrative and organisational skills who enjoys working in a technical or engineering environment. This role is available immediately and is initially temporary, with the possibility of becoming a permanent position for the right candidate. Job Purpose To support the Technical Manager in the day-to-day running of the site and assist in delivering both the long-term strategy and annual OGSM. The role will also support the Maintenance team with contractor control, engineering administration, and spares management. Key Responsibilities * Liaise with the Facilities Management GSM on site to cover relevant areas in scope * Provide engineering team administration using the MaintainX system * Support the site Preventative Maintenance programme * Create data and reports for...

SEN Administrator - Lambeth - £16 to £18 per hour - SEN School - ASAP Start SEN Administrator required - SEN School SEN Administrator required - Monday to Fridays - 8am until 4pm SEN Administrator required - Lambeth SEN Administrator required - With strong interpersonal and organisational skills. Are you an efficient, friendly, and highly organised individual with experience supporting SEND procedures or school administration? Do you have the ability to multitask, prioritise, and communicate confidently with staff, parents, and external professionals? Are you available to begin a full-time role immediately within a well-structured and inclusive mainstream secondary school? If you answered yes to the above, this SEN Administrator role is for you! The role - SEN Administrator I am currently working with a welcoming and ambitious secondary school in Lambeth that is looking for an experienced SEN Administrator to support their SENCo and wider inclusion team. You will be...

Facilities and Services Officer needed in Central Birmingham. This role is cover for someone and starts asap, aims to finish end of April. Role pays £14 per hour. A basic DBS is needed for this role but we can run this before role starts.  Please see below the shift pattern:  Monday- Thursday 1pm-9pm Friday 10am-6pm  30 minute break THE ROLE- Open / Close the building and maintain security levels (building sweeps for people on site when closing etc) Management of reception desk and cover reception as part of a rota (to include weekends and evenings) Monitor and maintain a high standard of health and safety by undertaking regular building checks and resolving or reporting any issues that arise Maintain a high standard of service to the building users by proactively identifying areas requiring maintenance Provide an excellent level of customer service at all times, including handling ad hoc enquiries from building users and other customers in a professional and courteous...

MorePeople have partnered with a fresh produce business in Staffordshire to lead the recruitment process for their next Worker Welfare & Office Administrator. This role will act as the vital link between operations and the valued workforce, serving as the primary advocate for staff wellbeing and the face of the central office function. Key Responsibilities In this role, you will help ensure a smooth, ethical, and efficient environment for the team. From the moment a worker arrives on the farm through to their day to day life in onsite accommodation, you will manage the end to end employee experience, ensuring everyone feels supported, safe, and heard. Your Responsibilities Welfare & Safeguarding Actively monitor worker wellbeing, conduct welfare conversations, and identify or prevent potential labour exploitation Onboarding Excellence Verify Right to Work documentation, lead worker inductions, and maintain personnel files to ensure compliance and a strong start for...

HR Administrator 6M FTC Our Business Support teams deliver the vital services to ensure the continued success of our business divisions. These services include HR, Finance, Procurement, Marketing, Legal and Commercial, Estates and Facilities, Core Technology, Corporate Security, IT, and Fleet. Every person in every team is contributing the lasting impact our Team makes. Help build and keep the nation's critical infrastructure connected and protected 24/7. Reporting into the HR Shared Service Administration Team Leader, the HR Administrator will provide support for employee lifecycle transactions and HR projects, and effective resolution of HR Helpdesk requests for employees, managers and other internal customers ensuring compliance with SLAs. This is a hybrid working role with a requirement to be in our Warwick HQ one day per week, as well as on an additional ad-hoc basis. Please note - this is a 6 Month Fixed Term Contract position. What you'll do: Provide professional,...

Estates Officer Salary: £35,151.73 per year * (As of 1 April 2026, this salary will increase by 3.6%.) Contract: 12-month Fixed Term Contract, full time Your week: 36.25 hours Monday – Friday 9am – 5.15pm Location: Hybrid with a weekly presence in Derby. Covering the Birmingham and Walsall areas Do you have experience in estates, grounds maintenance, or property services and take pride in high-quality environments? Join Amplius as an Estates Officer, where you’ll help maintain safe, clean, and welcoming communities. You’ll carry out inspections, manage contractors, and use data to drive improvements, playing a key role in delivering great places for customers and communities to thrive. Snapshot of your role * Carry out routine inspections of internal and external estate areas, assessing condition, quality, and compliance with standards and regulations. * Maintain accurate records using Dynamics 365 CRM, producing reports with findings, issues, and...

To deliver excellence every day by supporting and assisting customers, addressing enquiries, resolving issues, and ensuring a positive customer experience. This includes managing a range of customer interactions, such as phone calls and emails, and accurately logging and updating tasks in line with account service level agreements. Client reception should strive to create outstanding experiences, ensuring every customer leaves with a lasting positive impression from their interaction. Key Responsibilities Reception & Front‑of‑House Management Serve as the first point of contact for all visitors, providing a friendly, professional, and efficient reception experience. Manage the visitor sign‑in process and ensure all guests receive appropriate information, badges, and hospitality. Handle incoming calls, enquiries, and email correspondence, directing queries to relevant teams in a timely manner. Maintain a clean, organised, and welcoming reception and lobby area....

Job Title: Cover Supervisor Location: Cardiff Start Date: Immediate Salary: £100 - £130 per day Are you? A fluent Welsh speaker? Confident in supervising lessons across various subject areas? A collaborative team player? Motivated to make a positive impact on young people’s lives? Skilled in behaviour and classroom management? Comfortable covering a range of lessons in Secondary Schools? About the Role TeacherActive is delighted to be partnering with a mainstream Welsh Secondary School in the Cardiff area. The school prides itself on high standards and strong community connections. Central to its ethos is a commitment to a rigorous curriculum, pupil care, and an inclusive environment that prioritises additional learning needs. The school emphasises experiential learning and creativity, aiming to nurture the whole child. This role offers flexible working arrangements and the opportunity to contribute to an innovative and forward-thinking educational setting. Role Overview...

One Source Support Assistant Pay rate: £14.82 per hour PAYE Contract Type: Temporary basis, until end of August 2026, with potential to extend. Hours: Monday - Friday, 9am - 5pm with 30 minutes unpaid break. 37 hours per week. Location: Hybrid basis, onsite days to be agreed with manager, based on meeting schedules. About the Role Opus People Solutions are seeking an enthusiastic and motivated One Source Support Assistant on behalf of our Client, Walsall Council, to join the One Source Support Team on a temporary basis. This role is ideal for someone who enjoys interacting with others, has strong analytical abilities, and delivers excellent customer service. You will provide support across the Integrated Enterprise Resource System (IERS), which incorporates Financial, HR and Procurement data. You will help resolve functional issues across system modules and associated applications, ensuring timely, effective, and outcomes-focused solutions. As part of the One Source...

The Rewards and Benefits on offer; * Competitive salary * An ASAP start * Monday – Friday hours promoting a healthy work/life balance * Easily accessible site * An opportunity for the role to be made permanent! * You will be working in a supportive and friendly environment The Company you will be working for; MTrec Commercial are proudly representing our industry leading client on their search for an experienced Accounts Administrator to join their team as soon as possible. This is temporary role for around 1 month to support the company with a backlog of work, though there could be an opportunity for the role to be made permanent on a part-time basis! If you feel you have the required skills and experience, then please apply for an immediate response! The Role you will be doing; * Maintain accurate and up-to-date financial records, documenting daily transactions, reconciling bank statements, and ensuring ledgers are accurate. * Processing Invoices -...