66 admin clerical jobs found in Oxford

At Allen Associates, we're always looking to connect with talented Temporary Administrators and Office Assistants to support our valued clients across a wide range of exciting assignments. Working with innovative businesses and well-established organisations throughout Oxfordshire, you'll play a vital role in keeping offices running smoothly.  If you're available at short notice, enjoy working in busy environments, and take pride in delivering high-quality administrative support, we're keen to hear from you. All our assignments are paid on a weekly, PAYE basis, with most being full-time hours, Monday to Friday. Duties may include: Managing busy inboxes and responding to emails Answering incoming calls and directing enquiries Maintaining accurate paper and electronic filing systems Processing and inputting data with a high level of accuracy Responding to customer and colleague queries Coordinating meetings and preparing meeting documentation Diary and calendar management...

Allen Associates is regularly seeking professional and reliable individuals to deliver essential front-of-house support for clients across Oxfordshire, on a temporary basis. To succeed in these assignments, candidates should offer dedicated experience in a commercial Reception role, must be comfortable operating in busy, customer-focused environments, and will strive to be adaptable, collaborative, and willing to support the wider team wherever required. These assignments can vary in length and are paid weekly through the Allen Associates payroll on a PAYE basis. Temporary Receptionist Responsibilities Greeting and welcoming visitors in a professional manner Managing meeting room bookings Handling diary coordination Acting as the first point of contact for all enquiries Overseeing incoming and outgoing post Coordinating deliveries and courier services Taking messages and directing calls as needed Supporting with general administrative duties such as scanning and filing...

Here at Allen Associates, we are always keen to register Temporary Administrators and Temporary Office Assistants to support our valued clients in a range of assignments. Working in fascinating businesses around the County, temporary workers play a key role in ensuring smooth day-to-day operations, assisting with a variety of essential administrative tasks. To thrive in these fast-paced roles, you will need to be free at short notice, you should demonstrate a proactive “can-do” mindset, as well as confident IT skills underpinned with proven expertise gained in a commercial administrative position. Key responsibilities are likely to include: Managing multiple inboxes Answering calls and directing them appropriately Maintaining both paper-based and digital filing systems Accurately inputting data Responding to queries and resolving issues as they arise Coordinating meetings and preparing supporting materials Managing diaries and schedules Organising travel and accommodation...

Join Our Team as a Receptionist in Oxford! Are you a friendly and organised individual looking for a temporary position? We want to hear from you! Our client is searching for a Receptionist to help create a warm and welcoming environment at their Oxford office. Key Responsibilities: Front Desk Management: - Greet visitors, clients, and staff with a smile!- Keep the reception area tidy and inviting.- Handle incoming calls and direct inquiries promptly. Customer Service: - Deliver exceptional customer service in person, over the phone, and via email.- Respond to inquiries efficiently and accurately.- Calmly manage complaints, escalating issues when necessary. Administrative Support: - Coordinate meeting room bookings and prepare spaces for meetings.- Assist with data entry, filing, and document management.- Manage incoming/outgoing mail and deliveries. Office Coordination: - Ensure visitor access and uphold security procedures.- Support office supply management and ordering as...

Job Title: HR Advisor Location: Remote working role – must loves near Oxford to collect IT equipment Hours: 22.5 hours per week – 3 days per week between Monday – Friday 9.00am – 5.00pm Employer: Oxford University Hospitals NHS Foundation Trust Role type: Temporary for 3 months with possibility of extension Role details: The post holder will be responsible for supporting the provision of a professional, high quality and comprehensive Employee Relations service. Key areas of activity will include supporting the Employee Relations team in relation to employee relations (ER) issues, with a particular focus on supporting the management of Employment Tribunals. Duties to include: * Provide comprehensive administrative support throughout the Employment Tribunal process, including case preparation, documentation management, correspondence, and tracking key deadlines to ensure efficient case handling * Take ownership of the administrative aspects of Employment Tribunal cases,...

Job Title: Assistant Pathway Administrator Location: Nuffield Orthopaedic Centre, Oxford University Hospitals, Windmill Road, Headington, Oxford OX3 7HE Hours: 37.5 hours per week – Monday – Friday 8.00am – 4.00pm Trust Location: Oxford University Hospitals NHS Foundation Trust Role type: Temporary for 2 months with possibility of extension Reference: 89937 Role details To assist clinical admin teams with running day to day service, supporting the administrative staff with managing clinics, post and other administrative duties as required Duties to include but not limited to: * Register patients on the EPR system and book appointment as required. * Upload ERS referrals and A&G communication * Keep paperwork stocked up and up to date for outpatient appointments. * Action clinic outcome forms * Process clinic letters via Dictate IT and Dragon VR systems * Scan all incoming post and other paperwork into EPR. * Booking, cancelling and rescheduling...

Job Title: Safe Staffing Projects and Systems Administrator Location: John Radcliffe Hospital, Headley Way, Headington, Oxford, OX3 9DU Hours: 15 hours per week – any 2 days across Monday – Friday 8.30AM – 4.30pm Trust Location: Oxford University Hospitals NHS Foundation Trust Role type: Temporary for 12 months with possibility of extension Reference: 89907 Role details: To provide a comprehensive administrative support service to the Lead Nurse for Safe Staffing and Nursing and Midwifery Regulation and the Safe Staffing Nurse Practitioner. Duties to include but not limited to: · To work as an integral part of the Safe Staffing and NMC Revalidation Team, supporting the project team and promoting a positive image for the Oxford University Hospitals NHS Trust. · Co-ordinate education programmes pertaining to appraisal and the new NMC Revalidation electronic tool and the Safe Staffing and Patient acuity monitoring tool · Undertake a wide range of administrative tasks and...

TEMPORARY OPPORTUNITY Temporary Receptionist (Monday–Friday, 9:00am–5:00pm) Must be available for the duration of August and able to commute to the centre of Oxford via public transport. (Parking is very limited) * Greeted visitors and provided a professional, friendly first point of contact. * Issued and collected visitor passes in line with site procedures. * Answered and directed incoming telephone calls promptly and courteously. * Responded to general reception enquiries and provided administrative support. * Maintained a polite, professional, and welcoming reception environment at all times

Vibe Recruit is partnering with a leading Occupational Health provider to recruit a Customer Service Specialist for their busy and growing team based in Abingdon. This is an excellent opportunity for someone with strong customer service and administration experience who enjoys working in a fast-paced environment where attention to detail and customer satisfaction are key. As the first point of contact for customers, you'll play a vital role in delivering an exceptional customer experience, managing bookings, resolving queries, and supporting the smooth delivery of Occupational Health services. Key Responsibilities Respond to customer enquiries via phone and email in a professional and timely manner Manage bookings for Occupational Health services and guide customers through the process Coordinate clinic schedules and appointments, ensuring all information is accurate Liaise with third-party suppliers to ensure services are delivered efficiently Work closely with internal...

Location: Didcot, Oxfordshire Hours: 10:00pm – 6:00am Shift Pattern: * Week 1: Monday to Saturday * Week 2: Sunday to Saturday, with one weekday off Pay:£15.00 per hour We are looking for a proactive and organised Night Transport Administrator to join our growing transport team in Didcot. This is a temp to perm , full-time night shift role supporting the smooth running of our overnight transport operation. You'll play a key part in ensuring drivers are supported, deliveries stay on schedule, and any issues are dealt with efficiently. If you're calm under pressure, enjoy working in a fast-paced environment, and have excellent organisational skills, we'd like to hear from you. This is a temp - perm role so it will lead to a permanent contract if successful The Role As our Night Transport Administrator, you will be responsible for coordinating overnight transport activities and providing administrative support to the transport operation. You'll work closely with drivers...

Senior HR Officer Witney / Hybrid | Full-Time | Temporary  We're recruiting on behalf of our client for an experienced Senior HR Officer to join their HR team. This is an excellent opportunity for a proactive HR professional with strong recruitment and people services experience to play a key role in delivering a high-quality employee experience. Key responsibilities include: Collating information from disciplinary investigations and producing investigation reports for Heads of Service to review and determine appropriate action Depending on experience, conducting witness interviews as part of disciplinary investigations Reviewing and updating employee onboarding documents and HR registers that require completion Drafting formal company procedures to align with the Employee Handbook, based on information provided by the Managing Director Communicating mandatory training requirements to employees and maintaining training records, including evidence of completion Assisting with...

We are looking for a temporary administrator to join our client on a temporary basis. Paying £13.00 per hour and based in Bicester they are looking for someone to join their team and support the day to day running of the business. Working for a minimum of 4 weeks and potentially resulting in permanent position. Duties: * Answering calls and emails * Data entry and maintaining records * Processing paperwork, reports and incoming post * Supporting the wider team with administrative tasks * Handling customer and supplier enquiries * Generate reports * Liaise with suppliers * Retaxing of vehicles and adhoc vehicle administration. Skills & Experience: * Previous administration experience * Strong organisational skills * Good knowledge of Microsoft Office (Word, Excel, Outlook) * Excellent communication skills * Accurate data entry and attention to detail * Ability to prioritise workload and meet deadlines * Reliable and proactive...

Bereavement Services Assistant Reading £14.59 ph PAYE RG1 2LU Ongoing contract To ensure burial, cremation and memorial applications are compliant with burial and cremation laws and where discrepancies arise, these are dealt with appropriately and sensitively. To prepare all paperwork required for cremations and burials as required, with due regard for accuracy and attention to detail. Responsible for the administration and processing of paperwork regarding the Book of Remembrance, general queries, sales and recording of memorials. To ensure all application for licences from memorial masons are compliant with national standards and Reading Borough Council’s memorial’s policy. To take bookings for services, memorials and strewings using the service booking system. To provide excellent customer service to all clients and stakeholders To be responsible for financial transactions and account for the collection of fees, cash handling, debit and credit processes and banking...

The Contracts Manager is responsible for supporting contract management & administration, stakeholder management, supplier engagement and category development activities to maximise value and outcomes for Thames Water, balancing commercial risk and value opportunities. What you’ll be doing as a Contracts Manager Contract Management & Administration and Category Development The ability to support the Category process for the allocated categories of spend. Administer the operation of allocated agreements, including keeping systems and guidance documents up to date and call-offs from these awards. Engage proactively with internal stakeholders to shape category approach, business needs, spend and suppliers. Support the identification of market insights, trends, opportunities, and risks.Supplier Management & Stakeholder Management Support, and lead where required, on supplier engagement on a particular contract, ensuring agreed value is being delivered from the...

Job Title: Receptionist Trust: NHS Property Services Ltd. Location: Bath Road Health Centre RG30 2BA Pay rate: £13.13 per hour. Hours available: * 09:00–13:00 Monday to Friday * 13:00–17:00 Monday to Friday Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then NHS Property Services Ltd is the place for you. About the Trust NHS Property Services partner with customers to enable excellent patient care by acting as a trusted advisor to the NHS and by providing the best estate solutions. They manage 2,700 properties with 6,300 customers across England, which accounts for approximately 10% of the total NHS estate. Their properties range from listed buildings to new integrated care centres and include hospitals, GP practices and offices. Our 6,000 colleagues have expertise in every area of estates and facilities management within the NHS. About the Role: We are looking for Receptionists to join the NHS...

Job Title: Administrator Location: 25 Erleigh Road. Reading, RG1 5LR Hours: 37.5 hours per week – Monday – Friday 9.00am – 5.00pm Trust Location: Berkshire Healthcare NHS Foundation Trust Role type: Temporary for 2 months with possibility of extension Reference: 90351 Role details The postholder will work as a member of the CAMHS rapid response service, coordinating and providing administrative support to a designated operational team, including collating and inputting data. Duties to include but not limited to: * Be the central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures. * Assist with planning and arranging meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc. * Attend designated meetings where the information may be complex and sensitive,...

Business Services Advisor Location: Newbury, Berkshire, RG18 Pay Rate: £15.14 per hour Contract: Temporary to Permanent Hours: Choose from either: 37.5 hours per week – Monday to Friday, 9:00am to 5:00pm (1-hour lunch) 40 hours per week – Monday to Friday, 8:30am to 5:00pm (30-minute lunch) We are looking for a highly organised Business Services Advisor to join a busy and supportive team in Newbury. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a varied role, supporting the day-to-day running of business operations. Key Responsibilities Provide administrative and organisational support to the Business Services team Maintain company computer files for customers and suppliers using internal databases Carry out document control, including checking daily and monthly reports and completing end-of-month reporting for managers and customers Support the coordination of external training Assist with organising company events...

Personal Assistant - Digital Services Location: Milton Keynes MK7 6AA (Hybrid Working) Pay Rate: £16.63 per hour Contract: 3-month Temporary Assignment Start Date: 17th August or 24th August (duration of 3-months) Are you an experienced Personal Assistant who thrives in a fast-paced executive environment? We are looking for an exceptional Personal Assistant to join the Digital Services team, providing high-level support to a Director within the senior leadership team. This is an opportunity to become a trusted partner, ensuring the smooth running of executive priorities while working at the heart of a dynamic and collaborative organisation. If you are highly organised, proactive and confident managing competing priorities, we would love to hear from you. About the Role As Personal Assistant, you will provide comprehensive executive and administrative support to a Director within Digital Services. You will be responsible for managing complex diaries, coordinating meetings and...

One of our investment Property Clients require a Property Support Associate in Milton Keynes to manage property transactions for independent pension schemes. This is a fast-paced role focused on high-quality customer service, strict regulatory compliance and efficient task management. Initially working on a temporary basis until the end of the year, with a strong possibility of being made permanent in 2027. Key Responsibilities • Administration: Execute all allocated property transactions and tasks within strict deadlines. • Communication: Provide professional updates to clients and build relationships with solicitors, surveyors, tenants and property managers. • Risk & Compliance: Identify, document and immediately escalate backlogs, complaints, breaches, or risks to management. • Teamwork: Collaborate with the service team to maintain high-quality standards and meet service level agreements (SLAs). Person Specification • Previous experience in an administrative or...

Customer Service Administrator - Science & Technology - Milton Keynes – Excellent salary plus generous bonus and excellent benefits for the right candidate. Are you a strong administrator with a Customer Service bias looking for your next opportunity as Hello Recruitment have just taken on an opportunity with an International Science & Technology business based in Milton Keynes where you can show your skills, be a key member of the Customer Service team and work in a warm and friendly professional office environment where the focus is to maximise the customer service experience at all times. In this fully based office role where you will be at the heart of a dedicated and professional team your duties will include: · Manage and respond to customer enquiries received via email and Zendesk, ensuring a high level of customer service is maintained. · Coordinate and schedule preventative maintenance visits and reactive repair calls for field service engineers. · Order parts...