45 executive assistant jobs found

Spencer Clarke Group are seeking an Executive Assistant for a Local Authority Client in Southwest London. In this role, you will deliver executive support, coordinate high-profile projects, and act as a trusted link between the Executive Director, stakeholders, and the wider Council. Duties: Manage the Executive Director's correspondence and inbox, screening enquiries and preparing briefings for strategic decisions. Organise and service meetings, including agendas, minute-taking, and follow-up actions. Coordinate high-profile corporate projects, liaising with internal teams, Cabinet Members, and external partners. Maintain departmental plans and budgets, ensuring accurate reporting and timely updates. Qualifications and Experience: The successful candidate will have the following skills / experience: Experience supporting senior managers at a strategic level. Proven ability to organise meetings and take accurate minutes. Skilled in managing confidential information with...

Client Local Authority in Barking Job Title Executive Assistant to Director of Education Pay Rate PAYE - £22.02 / UMB £28.71 an hour Hours 36 Hours a week (Mon-Fri)9AM-5PM Duration Initial 3 month contract Location Office based Barking Town Hall 3 days a week Description Job Purpose To provide efficient and effective Executive Assistant support to the Director of Education and act as first point of contact for Headteachers to signpost them to appropriate help and Council services. Specific Accountabilities of the Role Reading, monitoring and responding to emails and other correspondence. Provide responses to routine queries, and draft replies to more complex issues for approval by Director. Managing and maintaining complex diaries, scheduling, prioritising and managing appointments. Prioritise schedules to ensure an effective Executive Assistant service is provided to the Director within remit. Create documents and put in place arrangements to support...

Executive Assistant - temp FTC Location: Crawley 6 month temp contract Salary: £40,000 Start: ASAP Are you an experienced Executive Assistant who thrives in a fast‑paced, dynamic environment? We're supporting a leading organisation in Crawley who are looking for a professional, proactive EA to join them on a 6‑month contract, starting immediately. The Role You will provide high-level support to senior leadership, ensuring their day runs smoothly and efficiently. This is a varied and fast-moving role requiring strong organisational skills, confidentiality, and the ability to work with autonomy. Key Responsibilities Managing complex diaries and scheduling meetings across multiple time zones Preparing documents, presentations, and reports Coordinating travel arrangements and itineraries Acting as a key point of contact for internal and external stakeholders Supporting with meeting preparation, agendas, and minute‑taking Handling confidential information with the highest...

Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council. Main purpose of position: Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required. You will be responsible to: ·Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines. Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent. ·Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format. Operate within guidelines as set by the Service Director. ·Receive and filter incoming telephone calls for the from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public. ·Exercise judgement in the prioritisation of calls,...

Governance Coordinator London - Kennington - Hybrid 12-month fixed term contract Salary: £34,700 Great benefits! Our client, a prominent independent statutory body focused on regulating the health sector, is seeking a dedicated and enthusiastic Governance Coordinator to join their team. This is a fantastic opportunity to contribute to the safety and well-being of patients while working with a team that values togetherness, integrity, and high standards of service delivery. As the Governance Coordinator, you will play a crucial role in ensuring that the Council and its Committees operate smoothly and effectively. You'll be the backbone of administrative support, working closely with the Chair and Chief Executive to facilitate meetings and governance processes. Your responsibilities will include: Planning and organising Council and Committee meetings. Commissioning and coordinating papers, ensuring all necessary information is available. Taking clear and concise minutes,...

Join Our Team as an Executive Assistant to the CEO! 🌟 Are you an experienced Executive Assistant who thrives in a fast-paced, global environment? Do you enjoy being the trusted partner behind a successful executive team? Our client, a leading provider of AI-powered cybersecurity services, is looking for a highly organised and proactive Executive Assistant to support their CEO and Executive Leadership Team. If you have a "get it done" mindset, excellent communication skills, and the ability to manage competing priorities with professionalism and discretion, this could be the perfect opportunity for you. 📍 Location This role must be based within the Eastern Standard Time (EST) zone, aligning with the CEO's location in North America. ✈️ Travel: Occasional domestic and international travel may be required to support the CEO with key meetings, events, and leadership engagements. 🌍 About the Organisation Our client is on a mission to become the most trusted, always-on security...

Australasian Recruitment Company works across multiple media companies within London. We are looking for experienced media PA’s, EA’s and Team Assistants who could be interested in future roles that become available. Potential opportunities man includes Team Assistant Personal Assistant Executive Assistant These roles usually involve supporting the Director, Head of and Managers, at times, supporting a busy team. These roles require high-level administrative support, including diary management, meeting coordination, presentation creation, reporting, expenses, travel management, event management and general ad hoc duties. ASSISTANT ROLE: Managing back-to-back diaries for a head of department Managing inboxes, flagging priority emails, and responding on behalf of stakeholders Managing expenses and invoicing processes accurately and efficiently Maintaining internal filing systems and documentation Managing and updating internal CRM systems Communicating clearly...

Site Administrator Location: West Hull Pay Rate: £13.45 per hour Hours: Monday to Friday, 8:30am - 5:00pm Contract Length: 3 months Plus potential extension Are you an organised, proactive and professional PA or Senior Administrator looking for your next short‑term assignment? We're supporting a well‑established organisation in West Hull who require a confident and dependable Personal Assistant to provide high‑level administrative support over a busy period. Key Responsibilities Provide day‑to‑day PA support to senior leaders, acting as a first point of contact. Manage diaries, schedule meetings and coordinate appointments. Prepare meeting agendas, take accurate minutes and ensure timely distribution. Handle incoming emails and telephone enquiries, prioritising and responding on behalf of management where appropriate. Organise travel arrangements, meeting logistics and internal events. Produce high‑quality correspondence, reports and presentations. Maintain accurate...

Administrative Coordinator Pay Rate -£13.00 – £15.00 per hour (long term temporary contract) Location - Wrexham-based Hours - Mon-Fri, 37 hours per week Trek Recruitment is delighted to support a forward-thinking organisation in recruiting a highly organised and professional Administrative Coordinator to provide essential support in a busy, dynamic office environment. This temporary position offers excellent exposure to senior-level administration, diary management, and stakeholder coordination—ideal for an experienced administrator seeking a challenging short-term opportunity with potential for extension. THE ROLE  Provide high-quality PA style support, including comprehensive diary management, scheduling short/medium/long-term commitments, and handling confidential matters professionally Clerk committees and working groups: prepare agendas/papers, take accurate minutes, follow up actions, and maintain strong communication with senior stakeholders Manage incoming...

Location: Central London (West End) Salary: £45,000 + Benefits Working Pattern: 5 Days Onsite (Monday - Friday) Start Date: ASAP - Temp to Perm The Role We are seeking a polished, high-calibre Corporate Receptionist to join a boutique, high-profile firm in the heart of Central London. This is a pivotal role acting as the face of the business, providing a seamless, professional experience for HNWIs, senior stakeholders, and international clients. This isn't just a "meet and greet" role, we are looking for a proactive professional who can manage a busy front-of-house function while assisting with executive-level coordination and office management duties. Key Responsibilities Providing a world-class welcome to all visitors and managing the front-of-house experience. Managing complex meeting room schedules and ensuring all boardrooms are "client-ready" at all times. Coordinating domestic and international couriers, post, and deliveries. Assisting with Executive...

Administrative Assistant (EMEA Legal Team) 9 Month Contract Manchester Hybrid Working Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for an Administrative Assistant to support their EMEA Legal team on an initial 9-month contract. However, there may be scope for extension. Role Requirements: Support a large team (>10 people) including attorneys and other legal professionals of the Legal Department up to and including senior executives across multiple practice areas. Daily interaction with executive's direct reports and team;...

Job Title: Personal Assistant Location: City Hall, Centenary Square, Bradford, BD1 1HY Type: Contract role Mode: Hybrid working mode The Personal Assistant to the Strategic Director provides a highly confidential, professional and comprehensive executive support service, acting as the primary point of contact for internal and external stakeholders. The role manages the Director's diary, appointments, meetings, correspondence and documentation, ensuring the smooth running of daily operations. It also involves maintaining efficient office and information systems, preparing reports and minutes, coordinating travel and events, and handling enquiries with tact, diplomacy and excellent customer service. The position requires strong organisational ability, attention to detail, initiative, and the capability to support high‑profile individuals in a fast‑paced, sensitive environment. Key Responsibilities: Provide a confidential Personal Assistant and secretarial service to the...

Our public sector client based in the South West is seeking an outstanding individual to join their senior leadership team. This is an opportunity to play a pivotal role in safeguarding the Council's financial resilience, statutory compliance and long-term sustainability. As Assistant Director of Finance, you will play a central role in the Council's corporate leadership, working closely with the wider accountancy teams to strengthen financial stewardship and support effective service delivery. You will help shape the medium- and long-term financial strategy, safeguard the integrity of statutory reporting, and provide authoritative, solutions focused advice to Members and senior officers. This role comes at a time of significant financial pressure and change across local government, offering the opportunity to influence critical decisions and help steer the organisation through an evolving and highly challenging fiscal landscape. Reporting to the Director of Finance (Section...

South West England Assistant Director Of Finance Hours per week: 37 Rate: £ 700 a day To prevent delays with shortlisting, please state candidates rate, availability and preferred hours on their CV/submission notes MUST BE: fully qualified accountant (CIPFA, ACCA, CIMA or equivalent) Full Advert wording attached. Hybrid working - expectation to attend office regularly County Council is seeking an exceptional senior finance leader to play a central role in safeguarding the Council's financial resilience, statutory compliance and long-term sustainability. As Assistant Director of Finance, you will play a central role in the Council's corporate leadership, working closely with the wider accountancy teams to strengthen financial stewardship and support effective service delivery. You will help shape our medium- and long-term financial strategy, safeguard the integrity of statutory reporting, and provide authoritative, solutions focused advice to Members and senior officers....

Job Title: Digital Personal Assistant Location: Hybrid role, 2 days based at Moorgreen Hospital, SO30 3JB, 3 days can be worked remotely Hours: 37.5 hours per week Monday – Friday 9.00am – 5.00pm Trust Location: Hampshire & Isle of Wight Healthcare NHS FT Role type: Temporary for 3 months with possibility of extension Duties to include but not limited to: · Provide a high level, professional and confidential executive support function to the Director of Digital and AI and the Digital Senior Team ensuring they are fully briefed and prepared for their respective activities. · Act as first contact on behalf of the Digital Senior Team, answering queries, filtering correspondence, and bringing matters to their attention as necessary. · Responsible for diary management, ensuring all parties are briefed on meetings, that corresponding paperwork is provided and that any travel or accommodation arrangements are organised and communicated. · Provide high calibre production of...

Sales Support Specialist (Full-time, Maternity Cover 12 months with possible extension) Hybrid - 2 to 3 office days in the London Office Unlock your potential with Prinova We are Prinova, a leading global supplier of ingredients and premix manufacturing solutions, and trusted by the world’s best-known food, beverage, and nutrition brands. Part of the NAGASE Group, our expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customized Services. Our global network of colleagues, located in offices and manufacturing facilities around the world, delivers sustainable value-added solutions to our customers. We are recognised for our deep expertise, commitment to excellence, and bold innovation, which have earned us a strong reputation as a trusted industry leader. Wherever your career is headed, you’ll find direction, opportunity, and belonging with us. What does a Sales Support Specialist role mean at Prinova? As our business continues to grow, and our...

Are you in search of a temporary yet fulfilling role? Look no further! We're thrilled to offer an exciting position for our client based in North West London who are looking to appoint a Complaints Investigator for the 3 months ongoing, at the rate of £30.88 per hour umbrella Job responsibilities Currently seeking candidates with extensive complaints handling experience, particularly in relation to housing, repairs, homelessness and public realm complaints. You will need experience of managing stage 2 complaints, drafting responses on behalf of Corporate Directors so will know how to interact with senior stakeholders. you will also need an element of tact & diplomacy but the tenacity to follow investigations through to completion. Responsibilities 1. Provide updates where appropriate to senior managers, the Chief Executive and the Leader on contentious and high profile complaints. 2. Lead and assist departments in learning from complaints and using them to drive service...

We are seeking a Technical Administrator to join our clients team at Rockbeare, Exeter, working on the A30/A35 DBFO project. This role is vital in ensuring the smooth operation of our organization by providing efficient administrative support. You will be responsible for maintaining order, boosting productivity, and fostering a professional office environment for the wider team. In this position, you will manage a variety of tasks ranging from correspondence and file organization to meeting coordination and stakeholder support. You will join a small, close-knit team that works closely with clients and contractors to deliver excellent highway maintenance services Key Responsibilities * Communication Management: Handling incoming and outgoing emails, phone calls, and postal correspondence. * Records Maintenance: Updating and maintaining both electronic and paper filing systems for records and documents. * Meeting Coordination: Scheduling appointments and events,...

MERITUS are recruiting for an Internal Auditor to join the quality team for our major aerospace client in Broughton, Flintshire. INTERNAL AUDITOR - INSIDE IR35 - £33.79 PER HOUR - BROUGHTON, FLINTSHIRE - UNTIL 03/09/2026 - LIKELY TO BE EXTENDED - SINGLE STAGE INTERVIEW PROCESS Role Description You will join the Internal Audit function within the Quality department and contribute to the preparation and execution of internal audits. The department's mission is to maintain an effective internal oversight and assurance system, supported by structured audit management processes. In this role, you will support a range of initiatives within the Internal Audit team, including: Assisting Quality Audit Managers in managing internal audit programmes across manufacturing and logistics operations. Supporting audit planning activities, including roadmap updates and reporting. Assisting in the preparation and execution of internal audits, including maintaining accurate records within...

Event Support - Live & Virtual Events Location: Solihull Pay: £200 per day | Part-time / Freelance / Zero-hours The Role We are looking for a proactive Event Support professional to assist with live and virtual events. No prior events experience is required - full training will be provided. You will play a key role in ensuring every event runs smoothly, supporting technical operations and providing excellent attendee service. Key Responsibilities Virtual Events: Moderate live chat and assist attendees with technical issues Set up and manage breakout rooms for networking or group discussions Troubleshoot audio, video, and connectivity issues in real time Live Events (Various Locations): Prepare event rooms and set up AV equipment according to presenter needs Support presenters and attendees throughout events Assist with event coordination to ensure smooth delivery General: Collaborate with the event team to execute events seamlessly Track engagement and compile...