71 facilities administrator jobs found

Catch 22 are supporting an Education Trust in Pontefract who urgently require a strong administrator with experience using CAFM systems. This is a temporary on-going project to help the Estates Manager in ensuring all facilities documentation is retrieved and updated onto the CAFM system.  About the Role: Search and collect data from internal systems Uploading and updating important information in the CAFM system Ensuring accuracy and consistency throughout the project Requirements: Strong experience with Facilities Management software Essential: Experience using CAFM systems - Ideally Every Compliance Ability to identify read and recognise facilities compliance documentation Excellent attention to detail Previous experience in a education setting within an estates department would be preferred  Able to start immediately Contract This role is Temporary and ongoing until project completion. Pay rate is open to discussion (Somewhere around £28k-34k but open to discussion)...

Your new company North Somerset Magistrates' Court is located at The Hedges in St Georges, Weston‑super‑Mare, and serves the local area by handling a range of criminal and administrative cases. Your new role In this role, you will oversee the daily management of CAFM tasks, ensuring all planned, reactive, and compliance-related activities are accurately recorded, prioritised, and completed on time. You will monitor work orders, validate task data, coordinate requests with operational teams, and support accurate KPI and scorecard reporting through careful system upkeep.You'll take ownership of updating PPM schedules, tracking weekly and monthly tasks, and ensuring all completed work is correctly signed off. The role also involves maintaining clear communication across Cleaning, M&E, and Security teams, managing banned items and reactive client requests, and keeping robust Excel-based logs to support month‑end reporting.Flexibility is key, as daily workload will vary based on...

We are currently recruiting for a Facilities Administrator to support a key PPM project for a well-established organisation based in Euston, London.This is a full-time temporary assignment for 12–14 weeks, offering a great opportunity to work on a focused, high-impact project within facilities management. As a Facilities Administrator, you will be: * Supporting the rebuild and restructuring of Planned Preventative Maintenance (PPM) schedules * Working with CAFM systems to import, export, and cleanse data * Aligning maintenance tasks with SFG20 standards * Mapping assets and services into structured hierarchies * Maintaining and updating asset registers * Ensuring data accuracy, consistency, and compliance throughout the project * Working across multiple data sources to validate and manage FM data What’s on Offer as Facilities Administrator: * Hybrid working: 3 days from home, 2 days in the Euston office *...

Facilities Administrator - London (Temporary Contract) Your new company You will be working with a respected not-for-profit organisation within their estates and facilities team, supporting the smooth running of operations across multiple sites in London.Your new roleAs a Facilities Administrator, you will play a key role in ensuring the efficient management of facilities services. Your responsibilities will include: Acting as the first point of contact for all facilities-related queries. Coordinating maintenance requests and liaising with contractors and suppliers. Managing office supplies, equipment, and stock levels. Assisting with health and safety compliance, including maintaining records and scheduling inspections. Supporting space planning and office moves when required. Monitoring and updating facilities budgets and processing invoices. Maintaining accurate documentation and databases for estates and facilities. Assisting with meeting room bookings and ensuring communal...

Your new company A fantastic opportunity has arisen for an organised and proactive Facilities Administrator to join a busy head office environment in Liverpool. This is a temporary role for a minimum of 3 months, with the potential for extension depending on business needs. Your new role You'll play a key part in ensuring the smooth running of the office, supporting colleagues, maintaining facilities standards, and assisting with day‑to‑day operational tasks. This role would suit someone who enjoys variety, problem‑solving, and being the go‑to person for all things facilities. Responsibilities could include: New Starter Support: Prepare access cards, name tags, car park passes, induction tours, and DSE requirements. Facilities Inbox Management: Respond to colleague queries, resolve minor office issues, log maintenance requests, and manage pass replacements. Daily Facilities Operations: Coffee machine checks, meeting room setup, health & safety upkeep, liaising with...

World Class Defence Organisation based in Bolton, Lancashire is currently looking to recruit a Project Coordinator / Technical Administrator subcontractor on an initial 12-month contract.   This role could suit someone from a Project Coordinator, Project Assistant, Materials Controller, Engineering Coordinator or SAP Materials Coordinator background.   Hourly Rate: £24.19ph Overtime Rate: Hours worked over 37 hours per week, are worked at the Overtime rate of time and a quarter.   Contract Duration: 12 Months (initially and then ongoing and long-term thereafter) Technical Administrator Job Description: We are seeking a technical admin to join the Calibration & Maintenance team at the Bolton site. The main focus of the role will be to manage all parts used in the calibration & maintenance of bespoke test systems on site. This will need to be managed in our SAP system.  Working as part of a small Control Team within the wider Calibration & Maintenance department, you...

Technical Administrator required for a long term contract assignment based in Bolton Candidates will need to be well versed in SAP We are seeking a technical admin to join the Calibration & Maintenance team at our Bolton site. The main focus of the role will be to manage all parts used in the calibration & maintenance of bespoke test systems on site. This will need to be managed in our SAP system. Working as part of a small Control Team within the wider Calibration & Maintenance department, you will produce and review technical reports for the management of spares and look at introducing better working practices on how we control them within SAP. You will be also working on producing service kits for regular maintenance that is performed on our manufacturing facilities. Key areas of responsibility are as follows: Managing Spares. From COTS (commercial off the shelf) down to components e.g. IC's, connector savers & service kits. Creation of calibration and...

My client is a leading Facilities Company based in Weymouth, they are looking for an experienced Administrator to join the team. The ideal person will be immediately avaiable and worked in a similar environment. Mon - Fri 8am - 5pm * Providing dedicated Administration support for a portfolio of sites * Giving regional support to the team * Answering incoming calls promptly, transferring calls and taking accurate messages * Daily communication with clients, subcontractors, and internal staff * Responding to client callouts received via phone and email * Raising purchase orders with subcontractors and suppliers * Coordinating health & safety documentation with subcontractors * Scheduling engineers on a weekly basis and preparing documentation for weekly invoicing * Providing administrative support to the Contracts Manager * Assisting with monthly and quarterly contract reports * Maintaining and updating client databases

Sales Support Administrator Our client is seeking a passionate and detail-oriented Sales Support Administrator to join their dynamic team at their Chesterfield Head Office! Role - Sales Support Administrator (12 Month Fixed Term Maternity Contract) Hours - Monday to Friday 8:30am - 5:30pm Salary - £28,000 Location - Chesterfield, S41 In this vital role, you will be at the heart of the business handling essential sales support tasks that drive the success of the department, from securing products to preparing quotes. If you thrive in a fast-paced environment, have experience in a similar administrative role and enjoy making an impact, we want to hear from you! Key Responsibilities: Prepare costings and quotations Process orders and agreements, ensuring accuracy in the CRM system Manage credit limit requests and maintain sales portal quotes Update internal trackers and maintain records Liaise with internal colleagues and build strong customer relationships. Provide...

Job title: Business Administrator Job Type: Contract IR35 Status: Inside IR35 Start date: Subject to clearance Duration: 12 months Pay rate: Dependant on experience Location: Preston Fully on site Hours of work: 37 hours per week Client information: A major nuclear fuel manufacturing site that has operated since 1946. The site specializes in the fabrication of nuclear fuel for various reactor types, including Advanced Gas-cooled Reactors (AGR) and Light Water Reactors (LWR). Additionally, they provide uranium conversion services, process fuel-cycle residues, and perform the decommissioning of redundant plant facilities. Role Overview To provide administration support to the Oxide Fuels Complex production facility. This work will entail writing standard operating instructions with the support of manufacturing personnel, changing older instructions into the new required formats. This role will support the production facility with their compliance with documents and other ad hoc...

Health & Safety Coordinator Location: Heathrow Contract Type: Contract / Temporary / Self-Employed Duration: 6–9 Months (Maternity Cover) Hours: Monday – Friday, (Apply online only), Hybrid Health & Safety Coordinator – Heathrow We are currently seeking an experienced Health & Safety Coordinator to support operational engineering teams working within a major infrastructure environment based at Heathrow. This contract role will provide key support to the site safety function, assisting with the coordination of health, safety, quality and environmental (QHSE) activities, compliance reporting and safety initiatives across operational teams. The successful candidate will work closely with site management and the wider safety team to ensure health and safety processes, risk assessments, safety inspections and reporting activities are effectively coordinated and monitored. This opportunity is offered on a 6–9 month contract basis covering maternity leave and would suit...

We are currently recruiting for a Temporary Engineering Administrator to join a busy manufacturing site based in Old Wolverton, Milton Keynes. This is an excellent opportunity for someone with strong administrative and organisational skills who enjoys working in a technical or engineering environment. This role is available immediately and is initially temporary, with the possibility of becoming a permanent position for the right candidate. Job Purpose To support the Technical Manager in the day-to-day running of the site and assist in delivering both the long-term strategy and annual OGSM. The role will also support the Maintenance team with contractor control, engineering administration, and spares management. Key Responsibilities * Liaise with the Facilities Management GSM on site to cover relevant areas in scope * Provide engineering team administration using the MaintainX system * Support the site Preventative Maintenance programme * Create data and reports for...

SEN Administrator - Lambeth - £16 to £18 per hour - SEN School - ASAP Start SEN Administrator required - SEN School SEN Administrator required - Monday to Fridays - 8am until 4pm SEN Administrator required - Lambeth SEN Administrator required - With strong interpersonal and organisational skills. Are you an efficient, friendly, and highly organised individual with experience supporting SEND procedures or school administration? Do you have the ability to multitask, prioritise, and communicate confidently with staff, parents, and external professionals? Are you available to begin a full-time role immediately within a well-structured and inclusive mainstream secondary school? If you answered yes to the above, this SEN Administrator role is for you! The role - SEN Administrator I am currently working with a welcoming and ambitious secondary school in Lambeth that is looking for an experienced SEN Administrator to support their SENCo and wider inclusion team. You will be...

Job Title: Administrator & Scheduling Coordinator Location: Maida Vale, West London Pay Rate: £20 per hour Job Type: Full-time (Agency Contract) About the Role: We are currently recruiting on behalf of a leading repairs and maintenance contractor based in Maida Vale, West London. Due to continued growth, they are seeking an experienced Administrator & Scheduling Coordinator to join their busy operations team. This is a fantastic opportunity to work with a well-established organisation delivering essential repair services across residential properties. Key Responsibilities: Coordinating and scheduling repair and maintenance appointments Managing operatives’ diaries to ensure maximum efficiency Handling incoming calls and emails from tenants, clients, and engineers Updating internal systems with accurate job and customer information Liaising with subcontractors and internal teams to ensure timely job completion Monitoring job progress and resolving scheduling...

Adecco are pleased to be recruiting for a Panel Administrator/Note Taker to work within South Gloucestershire Council Location: Yate, South Gloucestershire Contract Type: Temporary Start Date: January 2026 End Date: July 2026 Hourly Rate: £13.90 Working Pattern: Full Time Monday - Thursday 8:45am - 5pm, Friday 8:45am - 4:30pm Driving Required: Yes Hybrid Working: Yes (Mix of remote and office work) DBS Not Required Are you organised, detail-oriented, and ready to make a positive impact in the public sector? Join our dedicated team as an Panel Administrator/Note Taker, providing essential support to our Independent Reviewing Officers! This is your opportunity to contribute to vital Child Protection services in a friendly, collaborative environment. What You'll Be Doing: Administrative Support: Arrange and prepare for statutory Child Protection meetings, ensuring everything runs smoothly. Note-Taking: Attend meetings (both virtually and in-person) across South Gloucestershire,...

Paralegal – Temporary Opportunity in Wrexham Salary - £14.50 – £16.60 per hour 5 Days a week, 37 hours, Mon-Fri 3-month initial temporary contract Location - Wrexham-based Trek Recruitment is excited to partner with a dynamic organisation seeking a motivated Paralegal to join their small, supportive Legal Services team on a temporary basis. In this hands-on role, you'll play a key part in delivering efficient legal support, helping to meet deadlines and ensure compliance obligations are fulfilled. THE ROLE Manage legal inboxes, handle correspondence, enquiries, and general legal queries with sound judgement and timely resolution Draft, review, and negotiate commercial contracts, agreements, and other legal documentation Conduct legal research and gather/organise information for the team and stakeholders Maintain accurate records, assist on legal projects, and provide administrative support to the Legal Services Manager and senior stakeholders Liaise professionally with...

IT Support Analyst Manchester (On site) £(Apply online only) per day (Inside IR35) An IT Support Analyst is required for our client who are based in Manchester. The successful candidate will join the IT Operations team and will be responsible for ensuring the smooth operation of IT systems, providing high-quality support to end users, and contributing to ongoing IT initiatives. This role requires hands-on troubleshooting, excellent customer service, and the ability to work effectively in a fast-paced environment. Technical Skills Proficiency with Microsoft Windows 10/11, including troubleshooting, patching, and deployment. Hands-on experience with Active Directory, Office 365, and both on-premises and cloud environments. Familiarity with Microsoft Office suite and other client-side applications. Understanding of IT infrastructure, networking, and telecommunication fundamentals.Key Accountabilities End-User Support Respond to Service Requests via ticketing system and...

Administrative Coordinator Pay Rate -£13.00 – £15.00 per hour (long term temporary contract) Location - Wrexham-based Hours - Mon-Fri, 37 hours per week Trek Recruitment is delighted to support a forward-thinking organisation in recruiting a highly organised and professional Administrative Coordinator to provide essential support in a busy, dynamic office environment. This temporary position offers excellent exposure to senior-level administration, diary management, and stakeholder coordination—ideal for an experienced administrator seeking a challenging short-term opportunity with potential for extension. THE ROLE  Provide high-quality PA style support, including comprehensive diary management, scheduling short/medium/long-term commitments, and handling confidential matters professionally Clerk committees and working groups: prepare agendas/papers, take accurate minutes, follow up actions, and maintain strong communication with senior stakeholders Manage incoming...

Estates Officer Salary: £35,151.73 per year * (As of 1 April 2026, this salary will increase by 3.6%.) Contract: 12-month Fixed Term Contract, full time Your week: 36.25 hours Monday – Friday 9am – 5.15pm Location: Hybrid with a weekly presence in Derby. Covering the Birmingham and Walsall areas Do you have experience in estates, grounds maintenance, or property services and take pride in high-quality environments? Join Amplius as an Estates Officer, where you’ll help maintain safe, clean, and welcoming communities. You’ll carry out inspections, manage contractors, and use data to drive improvements, playing a key role in delivering great places for customers and communities to thrive. Snapshot of your role * Carry out routine inspections of internal and external estate areas, assessing condition, quality, and compliance with standards and regulations. * Maintain accurate records using Dynamics 365 CRM, producing reports with findings, issues, and...

To deliver excellence every day by supporting and assisting customers, addressing enquiries, resolving issues, and ensuring a positive customer experience. This includes managing a range of customer interactions, such as phone calls and emails, and accurately logging and updating tasks in line with account service level agreements. Client reception should strive to create outstanding experiences, ensuring every customer leaves with a lasting positive impression from their interaction. Key Responsibilities Reception & Front‑of‑House Management Serve as the first point of contact for all visitors, providing a friendly, professional, and efficient reception experience. Manage the visitor sign‑in process and ensure all guests receive appropriate information, badges, and hospitality. Handle incoming calls, enquiries, and email correspondence, directing queries to relevant teams in a timely manner. Maintain a clean, organised, and welcoming reception and lobby area....