25 jobs found in Livingston

Senior Administrator (Planning) 📍 Linlithgow 🕒 Full-time (early finish on a Friday!!) | Immediate Start 💼 Temporary (with potential to extend) Are you someone who thrives in a fast-paced environment, loves keeping things organised, and enjoys being at the heart of the action? Our client is looking for a proactive and detail-driven Planning Administrator to join their team on a temporary basis. This is a fantastic opportunity to step into a role where no two days are quite the same, you'll be coordinating engineer schedules, solving problems in real time, and acting as a key link between customers and operational teams. If you enjoy juggling priorities, working with data, and being the person who keeps everything running smoothly, this could be the perfect fit. The Role This is a fast-paced and varied administrative position where you will play a key role in supporting the planning and coordination of field-based engineers. Key responsibilities will include: Planning and...

Receptionist & Facilities Assistant | Grangemouth | £13.49 per hour | Monday – Friday 9am–5pm | 6-9 Months Work! We are currently recruiting for a Receptionist & Facilities Assistant to join a busy and well-established site in Grangemouth. This is a 6-9 month contract covering a long-standing team member, offering excellent stability and the opportunity to become part of a friendly, supportive team. As the Receptionist / Facilities Assistant, you will be: Acting as the first point of contact for visitors, tenants, and contractors Managing front desk reception duties, calls, and general enquiries Coordinating meeting room bookings and office viewings Handling incoming and outgoing mail and parcels Monitoring building issues and liaising with the Property Surveyor Supporting basic facilities management, including upkeep of communal areas Assisting with health & safety tasks, including fire alarm testing and acting as a Fire Warden Opening and closing the site...

Team Administrator Location: Grangemouth Hours: Minimum 36 hours per week Schedule: Monday-Friday, plus 1 in 3 weekends (paid overtime) Contract: Temp-to-Perm Starting Rate: £15.50 per hour ________________________________________ The Opportunity We are probably the largest mover of Freight on earth and move goods worldwide on a 24/7/365 basis, moving Minis to Scotch Whiskey. We operate a 10-person team at our Rail Freight Outstation in Grangemouth. Four team members manage administration, while the remainder oversee yard and terminal operations. We are looking for an experienced Administrator. This is an excellent chance to help shape the future of the admin function / streamlining processes, raising standards, and contributing to a positive, efficient working environment. ________________________________________ Key Responsibilities * Team Supervision: Manage rostering and working hours, ensuring full shift coverage at least four weeks ahead. * Reporting: Coordinate and submit...

The Housing Officer (Temp) role in the not-for-profit sector involves managing housing services and ensuring tenants receive exceptional support. This temporary position requires a proactive approach to addressing tenant needs and maintaining efficient housing operations. Client Details This not-for-profit organisation operates within the housing sector and focuses on providing quality services to tenants and communities. As a medium-sized organisation, it is committed to delivering excellent housing solutions while fostering a supportive and professional environment. Description Manage a portfolio of properties and ensure effective tenancy management services. Provide guidance and support to tenants on housing-related issues. Handle tenancy agreements, including renewals and terminations, in line with regulations. Conduct property inspections and ensure compliance with health and safety standards. Address tenant complaints and resolve disputes efficiently and professionally....

Administrator Are you ready to step into a dynamic role where your administrative skills can shine? Lloyds Banking Group is on the lookout for a dedicated Administrator to join their team at Teviot House, Edinburgh. This is a fantastic opportunity to gain experience in the banking sector while working in a supportive environment! Contract Type: Temporary Contract Duration: 6 months Location: 100% office-based at Teviot House, Edinburgh Hourly Rate: £14.40 p/hr Working Hours: 35 hours per week, Monday to Friday between 8 AM and 6 PM Start Date: ASAP As an Administrator, you will: Handle everyday banking processing tasks while working from centralised systems to fulfil client requests. Manage various activities including risk indicators, posting cheques, and letters. Carry out simple procedural tasks to support the management of external client relationships. Assist with routine customer needs and handle non-standard or more complex cases using established procedures....

Pertemps are recruiting for an Administrator on a temporary basis.  Role - Administrator Location – Various locations across Edinburgh – must be happy to travel across the city Hours of work – Monday – Thursday 0830 – 1700, Friday (Apply online only)  Start date – as soon as possible  Duration – Ongoing Pay rate - £14.51 per hour  As an Administrator, you will be: Supporting various locations across Edinburgh with their administrative tasks  Managing a shared mailbox Liaising with the wider team via MS Teams  Answering queries by phone, email and in person Cash handling Completing banking transactions  Completing reconciliations  Any other administrative tasks as required.  You should have excellent customer service, be comfortable with Microsoft Office packages and be willing to learn.  This role will require a Level 1 Disclosure Scotland at a cost of £25.  If you are interested in this role, please apply online immediately

Document Controller (Part-Time) Location: Edinburgh - Site-Based Hours: 3 days per week (flexible) Contract: 6–8-month FTC (potential extension) Our client, a leading main contractor delivering complex refurbishment projects across Scotland, is looking for a Part-Time Document Controller to support a project in Edinburgh. You’ll own document control across a busy construction project, working closely with the site and project team to keep everything organised, compliant and up to date. Manage all project documentation (drawings, RFIs, submissions, correspondence) Maintain clear version control and document tracking Set up and manage document control systems Coordinate information flow between site teams, consultants and subcontractors Support procurement and package documentation Ensure documents are correctly stored, issued and easy to access Flag and fix gaps, errors or missing information quickly Keep filing systems tight, structured and audit-ready Provide general project...

PA - Legal Edinburgh City Centre based | fully office-based role Full time hours | 9:00am to 5:00pm | Monday to Friday Fixed-Term Contract role for 6 months | potential to be extended Salary fully negotiable depending on experience Search Consultancy are delighted to be working with a leading Law firm based in Edinburgh City Centre to recruit this role. The successful candidate will be responsible for providing comprehensive PA & Administration support to the Partners, Fee Earners & wider team within the firm's Property division. This is an initial 6 month contract with strong potential for the role to be extended beyond this. Duties involved in this role will include: * Carrying out extensive accurate typing & document production from digital dictation * Completion of a variety of property documentation in accordance with instructions using company templates * Ensuring correspondence & documentation are uploaded to the iManage system * Working with PDF...

Job Title: KYC Analyst Location: City of Edinburgh Contract Type: Temporary Hourly Rate: From £16.55 Start Date: July 2026 Contract Length: 6 months Working Pattern: Full Time (Mon-Fri 9-5) Are you ready to make a significant impact in a fast-paced financial institution? Lloyds Banking Group is seeking a dedicated and proactive individual to join their dynamic team as a KYC Analyst. This is an exciting opportunity for those looking to contribute to customer satisfaction and operational excellence! What You'll Be Doing: Customer due diligence: Review and validate client documentation to ensure records are accurate and up to date Case management: Manage KYC cases through workflow systems, ensuring timely completion and clear audit trails Data quality & control: Identify and resolve gaps or inconsistencies in customer records Screening activity: Complete standard checks such as sanctions and adverse media screening to support due diligence Stakeholder engagement: Liaise...

Minute Taker We are recruiting for an experienced Minute Taker to work for our client who are in Dalkeith, Midlothian. This is a Temp Assignment THE DUTIES: * Attend scheduled meetings and accurately record minutes in a clear and structured format * Capture key discussions, decisions, and action points (shorthand not required) * Prepare and distribute minutes within agreed timescales * Maintain confidentiality and handle sensitive information appropriately * Organise and store records in line with data protection policies * Ensure consistency and professionalism in all documentation * Support general administrative tasks related to meetings where required ESSENTIAL QUALIFICATIONS: * An in-date DBS check or willingness to undergo a DBS check (Essential) * Previous experience in minute taking or strong administrative background * Excellent written English and attention to detail * Ability to summarise discussions accurately without losing key...

Customer Service Administrator Based in Cumbernauld | fully office-based role with free parking on-site Full-Time role | 8:30am to 5:00pm | Monday to Friday Temp contract for a minimum of 8 weeks | potential for extension Pay rate of £14.00 per hour + holiday pay Search Consultancy are delighted to be working with a leading business based in Cumbernauld to recruit a Customer Service Advisor on a Temp Contract for at least 8 weeks to support on a project. The successful candidates will be working in a supportive and lively team taking full responsibility for emailed enquiries, customer returns/repairs co-ordination and associated administration. Duties involved in this role will include: * Taking ownership & management of the enquiries & returns inbox - dealing with a high volume of enquiries in a courteous & professional manner * Processing return & repair requests, ensuring that return labels are correctly issued to customers in good time * Providing customers...

Are you looking to gain hands-on Production Planning experience with one of Scotland's most recognisable brands? This 3-month contract offers an excellent opportunity to develop your planning skills within a fast-paced manufacturing environment. Escape Recruitment recruiting a Production Planning Assistant to join the production planning team of an iconic Scottish manufacturing brand on a 3-month contract. This is an excellent opportunity for someone with supply chain experience or a Supply Chain, Logistics or Operations student looking to gain valuable industry experience over the summer. Working closely with the Production Planner, you will support the planning of four production lines, helping to ensure materials, resources and production schedules are aligned to meet production requirements. Key Responsibilities Support the creation and maintenance of production plans Assign materials to production work orders Monitor material availability to support production schedules...

Temporary Receptionist Location: Stirling Contract type: Temporary, Full-time Hours: Monday: Friday, 8.30 AM- 5.30 PM Pay Rate: £13.00 Are you a warm, professional individual with a talent for communication? We're looking for a temporary receptionist to support our client's vibrant and fast-paced team. Key Responsibilities: Greeting visitors and handling incoming calls Managing meeting rooms, bookings and organising the schedule. Manage the general inbox, ensuring client emails are dealt with efficiently. Manage and update databases, ensuring all client and customer information is up to date. Assist the team with administrative support as needed. Requirements: Previous reception or customer service experience is essential. Confident telephone manner and strong interpersonal skills. Proficient in Microsoft Office (Outlook, Word, Excel) Have exceptional written and verbal communication skills and a positive attitude. Available to start immediately. If you are interested...

The Role: Temporary Customer Service Administrator Location: Baillieston, Glasgow Hours: 8:30 AM - 4:45 PM Contract: Full-time, Temporary (6-10 weeks) Start Date: Immediate Start Pay Rate: £14.00 per hour. We are currently seeking a reliable and professional Customer Service Administrator to join our client on a temporary basis. This is a varied role combining both customer interaction and administrative support within a busy environment. Key Responsibilities: Answering incoming calls from both customers and contractors and ensuring all details are recorded into the system correctly. Communicate and support multiply departments to ensure all queries and complaints are dealt with promptly and provide updates to customers during this process. Assist with the scheduling and diary management of engineers and contractors. Process documents and reports into the system, ensuring accuracy throughout. Assist with administrative tasks as required to support the wider admin team....

Administration Assistant (Part Time)📍 Sellafield Site 🕒 Tuesday, Wednesday & Thursday | 8:30am – 5:00pm 🏢 Predominantly Site Based (Flexibility Open to Discussion) 📄 Fixed Term Contract – Up to 12 Months 🚀 Immediate Start Available We are currently recruiting for an Administration Assistant to join our client’s project team based at Sellafield. This is an excellent opportunity for an experienced administrator to support a busy project environment within one of the UK's most highly regulated sectors. Working closely with project managers and operational teams, you will provide essential administrative support, ensuring compliance records, training documentation, project paperwork, and general administration are maintained to the highest standard. The RoleAs an Administration Assistant, you will play a key role in supporting the smooth delivery of project activities across the Sellafield site. This is a varied position requiring excellent organisational skills, strong...

Job Opportunity: Temporary Receptionist/Administrator Location: Glasgow Contract Type: Temporary Working Hours: 8 AM- 5.30 PM, Monday to Friday, with occasional weekends Pay rate: £13.00 per hour. Are you an organised, approachable, and detail-oriented individual looking to contribute to a dynamic corporate environment? Our client is seeking a temporary administrator/receptionist to support their front-of-house operations while providing essential administrative assistance across the business. Key Responsibilities: Reception Duties: Greet visitors and clients professionally, ensuring a welcoming and efficient front-of-house experience. Answer and direct incoming calls and emails in efficiently. Manage visitor logs, issue passes, and maintain security protocols. Coordinate meeting room bookings and ensure rooms are prepared and presentable.Administrative Support: Provide general administrative assistance including data entry, filing, scanning, and document management....

Our client is an Glasgow based Housing Association and are looking for an Administrator for a 6 Month contract opportunity. They provide a professional and friendly work environment and are seeking an Administrator with strong communication skills to be the first point of contact with customers. They are looking for a highly organised and personable receptionist to join the team. The ideal candidate will have excellent communication skills, a friendly manner, and the ability to manage multiple tasks efficiently. As the receptionist, you will play a crucial role in ensuring smooth operations within the office and delivering a welcoming experience to all visitors. Further responsibilities will include - * Greet and welcome visitors in a professional manner. * Answer, screen, and forward incoming phone calls. * Manage and maintain the reception area, ensuring it is tidy and presentable. * Handle incoming and outgoing mail and deliveries. * Schedule appointments and...

I am currently recruiting for a Customer Service Administrator to join my clients new project, based in Eurocentral on an ongoing contract. You will be based on-site for the first 1-2 weeks of training, with the option of flexible working once you are fully trained. Whilst you will have the flexibility to work from home, it's important to note that you may be required to attend on-site training or team days, where management feel necessary. For this role, you must have a driving license and access to your own vehicle, as Eurocentral is not easily accessible by public transport if you don't live locally. You will work Monday - Friday 9am - 5pm or 10am - 6pm with flexibility required as this is a new project. You may also be required to work occasional weekend once trained, with rest days during the week. The salary will be £12.82 per hour on a 37.5 working week. Key Responsibilities: * Make outbound calls to drivers and managers regarding parcel volume risks * Coordinate with...

Receptionist Red Recruitment is recruiting a Receptionist in Glasgow to join our client, a leading provider of IT infrastructure to corporate and public sectors. This company has a passion for employee satisfaction and world-class customer service. This position is temporary and does not have confirmed shifts, you will be required to cover sickness and holidays at short notice. In order to be successful for this role you will need to be flexible and have no other commitments as you may not know your shifts until the morning of. The hourly rate is £12.71 and we are looking for someone to cover one day on 11th June with potential for more dates in the future. If you have experience as a Receptionist and are looking to join this fantastic company, we want to speak with you! Benefits and Package for a Receptionist: Salary: £12.71 per hour Contract Type: Temporary ongoing Location: Glasgow Friendly office Working for a large and highly respected businessKey Responsibilities of a...

FJA are currently recruiting for an experienced Office Administrator to join our client based in the central Glasgow area. The role will be fully office based. The main purpose of the role will be to support the Office Manager and project teams in all aspects of administration including purchasing and supplier management, travel and accommodation bookings, stationery and PPE ordering, fleet admin support and reception and visitor management. The role is extremely varied so you must be an organised multi-tasker and be able to prioritise your workload effectively. Package / benefits in the role of Office Administrator: * Salary £28,000 (£13.50 per hour) * Full time working hours – 40 hours per week Mon – Fri * Temporary on-going role – immediate start available * Fully collaborative work and team environment The role of Office Administrator: * Office administration – supporting the busy office environment, with the ability to manage day-to-day tasks efficiently and...