194 administrative assistant jobs found

Main purpose of the job: To provide comprehensive administrative support to a range of services across the Council to meet the core business needs of the service (as deployed by the Team Leader and agreed with the Customer Service Operations Manager. Main Duties and Responsibilities: Under the direction of the Team Leader, to ensure that key administrative tasks assigned are undertaken and delivered as set out within the Service Level Agreement, meeting agreed timescales and frequency. To work within consistent business support and administration processes and To develop an understanding of the specific business support and administration needs of the service area where the post holder provides administrative support. To develop an in-depth knowledge of legislative and statutory requirements of the service area and understand how this impacts on their role, ensuring that these are met as outlined within the Service Level Agreement. To adopt systems and processes to meet...

Job title: Administrative Assistant Location: Derby Duration: ASAP until 31st March 2025 Are you an organised and detail-oriented individual who thrives in a fast-paced environment? Do you excel at handling administrative tasks and providing high-level support? Our client, an esteemed organisation in need of a skilled Administrative Assistant, is looking for someone just like you to join their team. As an Administrative Assistant, you will have the opportunity to make a significant impact by providing invaluable administrative support. You will be responsible for scheduling works for the engineering team and subcontractors, ordering supplies, and maintaining records management systems. In addition, you will prepare various documents, including invoices, reports, memos, letters, and financial statements. Your excellent communication and multitasking skills will be put to use as you handle incoming correspondence, respond to inquiries, and ensure that information remains...

Are you an administrative assistant looking to work within a school or college near you? Vision for Education are looking to recruit for a school around the Truro area. The School and Role This Ofsted 'Good' school based aound the Truro area are looking to appoint a hardworking, fast paced Administrative Assistant to work full time liaising with parents, carers and other faculty within the school. Able to adapt to school systems, the desired candidate will be supported by a friendly and welcoming school team who can offer training where needed. Requirements The desired Administrative Assistant will have; - Experience of working within an office environment - Experience of working with school systems such as SIMS and CPOMS (desirable) - A quick thinking and rapid approach to office work - An ability to work as part of a team What we offer As an Administrative Assistant, part of our team, you benefit from: · Excellent daily rates paid using the PAYE system. (Daily rate is...

Admin Assistant Needed (SIMS-experience) TimePlan Education is recruiting for a motivated and experienced Admin Assistant to join a vibrant secondary school in Lambeth. This long-term role is perfect for someone with strong administrative skills and experience using SIMS, ready to start as soon as possible! Grade: 3 (£26,445 - £27,687) Working Hours: Term time (39 weeks) plus 2 additional weeks Start Date: As soon as possible Location: Lambeth Role Overview: As an Admin Assistant, you will play a vital role in providing comprehensive administrative support to the academy. You will be a central figure supporting staff, students, and parents, and you will work closely with the operations team to uphold the school's vision and ethos. Your responsibilities will include: Acting as the welcoming 'face' of the academy at reception and in the office, providing excellent customer service to a range of stakeholders. Handling day-to-day administrative tasks that require good IT...

trainee Administrative Assistant Job Summary: my client is seeking a highly organized and detail-oriented Administrative Assistant to support our team. The ideal candidate will handle various administrative and clerical tasks to ensure efficient operation of the office. Key Responsibilities: Answer and direct phone calls Working closely within the passive fire division uploading reports. Uploading H&S documents Filing documents in internal system. Requirements and Skills: Proven experience as an Administrative Assistant Knowledge of office management systems and procedures Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Pay- £24,500- £26,000 Monday to Friday. if interested please apply or  call the office on (phone number removed)

Teacher Active are looking for an Administrative Assistant to take on a position in one of our innovative and successful Secondary Schools in Cardiff. As Administrative Assistant, you will be responsible for ensuring high-standards of organisation and that daily-tasks are completed efficiently. You will contribute to providing a point of contact for the school, dealing with enquiries via email, telephone and face-to-face, so we are seeking an Administrative Assistant with great interpersonal skills and professionalism, able to work in a thriving and busy office environment. The successful Administrative Assistant will: Have experience in school administration and/or as n Administrative Assistant Have strong organisational and written and verbal communication skills Be friendly and approachable for staff, students and visitors Maintain a strong understanding of the use of office equipment  In return for the above you can expect to receive: A dedicated team of consultants...

Apple Recruitment are recruiting for an Admin Assistant (Band 3) for Southern Health and Social Care Trust in Craigavon. Main duties and responsibilities: Operational Delivery 1. Prepare clinic lists/labels/charts/update patient details on PAS. 2. Registering new patients on PAS 3. General Reception duties, greeting patients, liaising with medical staff 4. To undertake a range of admin support duties including, making appointments, maintaining diaries, photocopying, personally dealing with routine items. 5. To prioritise workload in accordance with expected outcomes. 6. Deal with routine queries, referring to more senior staff when necessary 7. Deal with incoming / outgoing mail and ensure that mail is distributed appropriately to relevant staff and in a timely manner. 8. Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services. Information Management 9. To ensure...

Are you an administrative assistant looking to work within a school or college near you? Vision for Education are looking to recruit for a school in County Durham. The School and Role This Ofsted 'Good' school based in County Durham are looking to appoint a hardworking, fast paced Administrative Assistant to work full time liaising with parents, carers and other faculty within the school. Able to adapt to school systems, the desired candidate will be supported by a friendly and welcoming school team who can offer training where needed.  Requirements The desired Administrative Assistant will have; - Experience of working within an office environment - Experience of working with school systems such as SIMS and CPOMS (desirable) - A quick thinking and rapid approach to office work - An ability to work as part of a team What we offer As an Administrative Assistant, part of our team, you benefit from: · Excellent daily rates paid using the PAYE system. (Daily rate is...

Administrative Assistant Contract Position (TEMPS) Ipswich This is a great opportunity to work as Administrative Assistant for a high profile , well-loved brand within leading global ICT infrastructure solutions provider in Ipswich. This will best suit a result-oriented, experienced, resourceful all-rounder. Key Responsibilities: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints regularly check the asset a)management quality and supervise and provide support if required. b) asset allocation c) asset disposal/ scrap Ensure office has enough stock and all the items placed in an organized and trackable system. To raise the purchase order as requested and receive the service/goods and proceed the payments on a timely manner. Timely support to supervisors and departments, results-oriented. Generated invitation letter, booking transportation and accommodation for visitors and staff relocation. Maintain...

Apple Recruitment are recruiting for an Administrative Assistant (Band 3) for Medical Locum Team at NI Southern Health and Social Care Trust in Craigavon. Main duties and responsibilities * Action all locum shifts requests in a timely manner as received from Trust Requestors and send notifications to available doctors using HSC eLocums, Agencies and internal contacts as appropriate. * Continually monitor live locum shifts, flagging difficulties in filling shifts with the Medical Locums Team Admin Officer for consideration of escalated rates. * Follow up and document approval from senior management when using escalated rates. * Liaise closely with Trust staff / managers regarding locum cover for vacant shifts; notifying key contacts in a timely manner when locum cover cannot be provided to ensure alternative arrangements can be put in place. * Liaise with Agencies ensuring up to date CVs and correct booking forms have been received and saved appropriately. * For...

Apple Recruitment are recruiting for an Administrative Assistant (Band 3) to support the HSCNI Encompass Programme team in Belfast. Main duties and responsibilities * Provide high quality routine administrative support to PMO or other encompass teams, ensuring the effective operation of systems and procedures. * Assist in the administration and implementation of administrative systems within encompass. * Support the administration of the office ensuring a continual high standard of service is provided to all staff, customers, members of the public and suppliers. * Effectively prepare reports, documents and proposals for senior staff within the department as well as supplying advice and assistance as required. * Continually seek to improve the service delivered within encompass by committing to attend personal development training, demonstrating a team work ethic and embracing change. * Provide high level service to all stakeholders. * Attend and take notes at...

Vacancies available Temporary positions with possibility to extend 1. Administrative Assistant (Band 3) for South Eastern Health and Social Care Trust based in Belfast. Duration of 3 months with possibility of extension. 37.5 hours, Monday-Friday 9am-5pm. £11.67 per hour. 2. Administrative Assistant (Band 3) for South Eastern Health and Social Care Trust based in Lisburn. Duration of 3 months with possibility of extension. 37.5 hours, Monday-Friday 9am-5pm. £11.67 per hour. 3. Administrative Assistant (Band 3) for South Eastern Health and Social Care Trust based in Derry/Londonderry. Duration of 3 months with possibility of extension. 18.75 hours, Monday-Wednesday mornings. £11.67 per hour. KEY DUTIES / RESPONSIBILITIES The post-holder will be required to carry out a range of duties which may include the following: * Liaise with various staff/departments to deliver effective administrative support. * Deal with a range of queries, maintaining a courteous and pleasant...

A Housing association is currently looking for a number of Housing Administrative Assistants on a temporary basis for about 3 months Key responsibilities are as follows Liaising directly with our residents and providing them with a great service through your interactions with them Key support in the newly formed External Managing Agent department Supporting the Property Managers and Housing Officers in their day-to-day tasks Assist with tenancy reviews due to September deadline to convert fix term/probationary tenancies into full assured tenancies Assist with new build handover admin tasks from our delivery team into EMA team PAYE £14.18 & Umbrella £18.64 Essential requirements Must have a solid and consistent work history in customer service, would consider hospitality background Must be immediately available or on short notice Good on Word & Excel

IBP are currently recruiting an Administrative Assistant to cover 10 months Maternity leave in Cramlington. We are looking for an individual who has a good administration background who can manage & own this work stream.  Reporting to the Senior Administrator, the ideal candidate will be responsible for collating documentation (photographic evidence), produce job packs, generate safe digs & assist the administration team in general duties. You will be required to monitor the shared inbox for incoming photographs from site & transfer this information to the relevant trackers. You will ensure that job packs include the most up to date documentation (plots, SLDs, safe digs), maintain folder structures on the company shared drive, produce & maintain operational trackers, & assist with any other operational requests from the teams. The main duties include but are not limited to: Work with the team to allocate resource for any additional picture requirements...

Temporary Accommodation Project Administrator Lewisham I am recruitng for a local authoirty who is seeking a highly organized and detail-oriented Administrative Assistant to join the Resettlement Team. In this role, you will provide critical support to the Tenancy Management and Resettlemet Team Leader and Compliance Officer, ensuring daily tasks smoothly and compliance standards are met within the wider team. You will be responsible for a variety of administrative tasks, including data collection, data cleansing, spreadsheet management, high-volume mailings, and managing email communication. Key Responsibilities Assist with data gathering for project initiatives. Compile and maintain accurate data in spreadsheets using software like Microsoft Excel. Produce weekly report with expired cert Monitoring alerts on compliance spreadsheets Working with Heating Team & Electric team who are responsible for gas safety checks on PSLs Working with Compliance Officers to notify...

Are you looking for a temporary role in administration? Our client is seeking a General Admin professional for a short-term assignment, potentially extending beyond a couple of weeks. This is a fantastic opportunity to join a dynamic team and contribute to essential administrative tasks. * £11.74 per hour * Flexible working with possible Fridays from home * Gain experience in a supportive environment The Role: The General Admin role involves a variety of tasks essential to the smooth operation of the office. * Updating Excel spreadsheets * Completing ID checks on a third-party system * Conducting telephone work to chase personal details * Making welfare calls to new starters to check on their progress The Candidate: The ideal candidate for the General Admin role should have: * Proficiency in Excel * Experience with ID verification systems * Strong telephone communication skills * Ability to perform welfare checks and provide support to new...

We are looking for an enthusiastic Office Manager to join our client's team in London! You must be a team player with strong communication and organisation skills. Does this sound like you? Please apply today! Job title: Office Manager Duration: Starting Monday 23rd September - expected 2-4 months Location: Office based near London Bridge Hourly rate: £17-18phr Hours/Days: Monday- Thursday 9am-5:30pm Duties include Meeting and greeting all guests and providing refreshments when requested General administration in relation to the smooth running of the office, including timely responses to queries and requests to bookings Manage maintenance of the office environment, liaising with other departments Communicating any relevant information to the office via e-mail/Slack Regular floor walks and orders of any office supplies. Preparing meeting rooms for internal and external use, Ensure that the pantry and storage cupboards are always tidy and organised Accept, sort and distribute...

Legal Secretary ** IMMEDIATE START - 6 MONTHS CONTRACT Upto £33k based on exp Immediate start and Interviews Based in Belfast Hybrid working - 2 days in officeA leading Professional Services firm based in Belfast is currently recruiting for an experienced Legal Secretary. You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service Duties: Manage the production of documents and check returned work produced by the Document Production team Taking and making client related calls, dealing with and handling message taking as appropriate....

Are you a highly organised and detail-oriented individual looking for your next contract opportunity? We are seeking candidates with an interest or experience in conveyancing, property, or legal administration to join our client's team on a 6-month fixed-term contract, based in their head office in Paisley. This is a fantastic opportunity to gain experience within the legal field, with full training provided! You will have the chance to enhance your knowledge and skills while supporting a dynamic team. This will be an office based role with hours of work being a Monday, Wednesday & Thursday 9am - 5pm, Tuesdays 8.30am - 5pm and Friday 8.30am - 4pm. Key Responsibilities: Provide administrative support to the legal team (document prep, filing, correspondence) Assist with managing and typing legal documents Coordinate meetings, appointments, and travel arrangements for the Legal Director Handle sensitive and confidential information with professionalism Perform general office...

I have an opportunity available with an immediate start, I am looking for a highly organised and detail-oriented individual that is available immediately and open to contract opportunities to support my client and join the team on a 6-month fixed-term contract, based in their head office near Glasgow Airport. I am looking for candidates with experience in either conveyancing, property or has an interest in progressing a career within either of these sectors as full training will be provided with the opportunity to gain knowledge and experience. This will be an office based role with hours of work being a Monday, Wednesday & Thursday 9am - 5pm, Tuesdays 8.30am - 5pm and Friday 8.30am - 4pm. Free parking is also available on site. Key Responsibilities: Provide administrative support to the wider legal team, including document preparation, filing, and correspondence Assist with the management and typing of legal documents Coordinate meetings, appointments and travel for...