Job Description: Executive Assistant (Directors' Office)
Job Purpose
To provide high-level, confidential executive administrative support to the Directors' Office. The role requires a self-motivated individual who can work independently, manage complex schedules, and maintain smooth day-to-day operations within a fast-paced environment.
Location: Bath
Job Type: Temporary
Duration of booking: Expected to last 3 months with possible extension
Proposed start date: ASAP
Pay Rates: Up to £16 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Sector: Healthcare
Based: Office / Hospital
Key Responsibilities
Executive & Diary Support
* Provide comprehensive, proactive executive assistance and administrative support to the Directors.
* Manage complex diaries efficiently, prioritizing meetings, resolving scheduling conflicts, and ensuring all necessary pre-meeting documentation is provided.
* Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
Meeting & Minute Management
* Coordinate, organize, and prepare agendas for high-level meetings and committee sessions.
* Produce accurate, timely minutes and manage follow-up action logs to ensure deadlines are met.
Operational & Administrative Management
* Work independently to manage daily office workflows and handle sensitive, highly confidential information appropriately.
* Support hybrid office logistics, ensuring adequate physical office cover is maintained in alignment with service needs.
* Utilize Microsoft Office applications to draft correspondence, build presentations, manage records, and format reports.
Person Specification
Qualifications & Experience
* Essential: Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors.
* Essential: Demonstrated track record of managing complex diaries and providing accurate minute-taking for senior-level meetings.
Skills & Knowledge
* Technical: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
* Communication: Exceptional written and verbal communication skills, with an emphasis on diplomacy and professionalism.
* Organization: Superior organizational and multi-tasking abilities, with keen attention to detail.
* Autonomy & Confidentiality: Ability to work independently with minimal supervision while maintaining strict confidentiality and discretion